Administrative Assistant at City of Virginia Beach

Virginia Beach, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Jun, 26

Salary

0.0

Posted On

12 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Clerical Services, Communication Coordination, Report Preparation, Data Entry, Health Record Management, Office Supply Management, Interview Scheduling, Reference Checking, Employee Onboarding, Expense Processing, Invoice Tracking, Confidentiality Adherence, Phone Screening, Procurement Card Management

Industry

Government Administration

Description

The City of Virginia Beach Human Services Department is seeking to hire an Administrative Assistant to work within our Supportive Living division. The Administrative Assistant supports the operations of the supportive living unit by providing high-quality administrative and clerical services, ensuring the smooth functioning of daily activities and assisting staff, clients, and management in achieving program goals. Duties: Coordinate communication between staff, clients, families, and external partners, ensuring timely dissemination of information. Prepare and distributes reports, memos, and meeting minutes. Enter data into tracking forms for various unit metrics for clients and staff (i.e. billed service hours) Work within comprehensive health record to enter client related information. Manage office supplies, equipment, and resources to ensure the program operates efficiently. Assist with interview process to include scheduling interviews and checking references. Assist with onboarding new employees, including preparing orientation materials and preparing the working space. Process and track program expenses and invoices under the direction of management. Adhere to confidentiality and data protection policies, safeguarding the privacy of all clients and staff. Answer the main phone line for the unit while screening calls and directing visitors appropriately. Coordinate and monitors all maintenance needs for the suite. Act as a procurement cardholder for the unit while adhering to all compliance requirements. The City offers a generous benefits package such as health, dental and life insurance, retirement and savings plans, maternity/paternity and parental leave, Holidays and Paid Leave.

Responsibilities

The Administrative Assistant will support the Supportive Living division operations by delivering high-quality administrative and clerical services to ensure smooth daily activities. Key duties include coordinating communication, preparing reports, managing data entry into health records, and assisting with staff onboarding and procurement processes.