Administrative Assistant at City of Virginia Beach

, West Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

28 Feb, 26

Salary

0.0

Posted On

30 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Meeting Coordination, Research, Data Entry, Budget Processing, Customer Service, Communication, Problem Solving, Organizational Skills, Microcomputer Applications, Record Keeping, Event Coordination, Collaboration, Inclusivity, Sustainability, Time Management

Industry

Government Administration

Description

Your Role Provide administrative support to the Youth Opportunities Office Schedule, coordinate and prepare for meetings. Take meeting minutes, including at least one evening meeting per month. Screen service requests, phone calls, emails, etc.; initiate and prepare verbal and written responses to correspondence and inquiries Conduct research and prepare reports Accurately keep records. Establish and maintain an organized, cross referenced filing system Accurately enter data Assist in budgetary processes by processing invoices timely, completing monthly Pro Cards purchases, completing Budget Adjustment Requests; generating reports from Oracle and disseminating them to appropriate team members to assist with monthly and quarterly budget reconciliation reporting Make division travel and training arrangements and coordinate staff events and training Utilize various microcomputer applications for data collection, report generation (i.e.,spreadsheets, databases, word processing and City and Department specific software) and presentations Provide customer service and act as an interface with other agencies, the public and various civic groups Perform other job duties requiring skills, knowledge and physical requirements as demanded by those duties described or less. Individual assignments will be determined by the supervisor based on the current workloads and department needs. Our Commitment Work with the best - work for Virginia Beach Parks and Recreation! Join our team and contribute to our 60+ year track record of providing legendary experiences! We are dedicated to promoting healthy lifestyles and protecting our environment. We ensure all residents – regardless of their physical, social, and economic circumstances – can access our programs. By providing enriching and memorable lifelong experiences, we strive to enhance the quality of life for our community by improving the physical and mental well-being of our residents. Are you… Able to keep a positive attitude and foster excellence through your actions, words, and appearance? Personable and genuine with your communication- both written and verbal? Someone who seeks opportunity to learn and understand the experience of others, creating a collaborative environment for all voices to be heard? Able to embrace differences and individuality to encourage inclusion? Willing to listen with an open mind? A problem solver who can work through sticking points and difficult conversations, holding yourself and team members to the highest standards of accountability? Able to find opportunity in challenges, no matter how difficult, finding creative solutions? Able to model sustainable practices to ensure an environmental conscious and productive culture (Ex: Recycle, reduce waste, optimize resources, and improve processes)? Going to take ownership of your time with the department and strive for excellence? THEN WE WANT YOU TO JOIN OUR TEAM! The P&R Employee Experience At Virginia Beach Parks & Recreation, our success is because of our dedicated employees. We are intentional about creating an employee experience where you are empowered to reach your full potential, are supported through strength-based initiatives, and are confident in your abilities. We champion a workplace culture built on our cultural foundations: Professionalism, Respect, Accountability, Integrity, and Citizenship. These guiding principles of behavior cultivate a positive and high performing work environment. Success is recognized and celebrated, and legendary experiences are the core of who we are. Full Time Perks – Employees who are new to the Virginia Retirement System are eligible for: 11 Paid Holidays plus 3 Additional Personal Holidays 18 Days of Paid Time Off (PTO) Medical, Dental, Vision, and Prescription Coverage Legal and Identity Theft Protection Virginia Retirement System (VRS) Hybrid Retirement Plan & Basic Life Insurance Commonwealth of Virginia 457 Deferred Compensation Plan(COV457) Hybrid 457 Cash Match Virginia Local Disability Program (VLDP) – Income Replacement(Short-Term Disability, Long-Term Disability, and Long-Term Care) Optional Life Insurance Wellness Programs Employee Assistance Program / Work-Life Services Paid Maternity/Paternity/Parental Care Leave

Responsibilities

Provide administrative support to the Youth Opportunities Office, including scheduling meetings, taking minutes, and maintaining records. Assist with budgetary processes and coordinate travel and training arrangements.