Administrative Assistant at CLP Holdings Limited

, Hong Kong, China -

Full Time

Start Date

Immediate

Expiry Date

31 Mar, 26

Salary

0.0

Posted On

31 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Skills, Organizing Ability, MS Office Applications, ERP Systems, Written English, Spoken English, Cantonese, Mandarin, Interpersonal Skills, Communication Skills, Data Verification, Data Entry, Confidential Information Handling, Budget Management, Meeting Coordination, Training Coordination

Industry

Utilities

Description

Working Location: Hung Hom, Kowloon City Contract period : 24 months / Permanent We are looking for an energetic and dedicated candidate to join our Health, Safety, Environment & Quality department. Reporting to the Associate Director – PSBG HSEQ Business Delivery, the appointee will assist the Associate Director to run the PSBG HSEQ Business Delivery team office efficiently and provide a full range of administrative and secretarial services in a professional manner. The key responsibilities and duties are as follows: Key Responsibilities: Organise and expedite workflow of the administrative and secretarial services of the team Manage the Associate Director’s calendar, judge the priorities, manage the telephone calls, emails and work trays Coordinate internal and external meetings, events, functions and conferences when necessary Prepare and monitor the team’s annual budget and monthly expense, raise purchase requisition (PR) of materials or services for the team Arrange and maintain clear records of team’s expenses and staff claims with timely submission Prepare business correspondences, presentation materials, compile reports and meeting minutes / documents in a variety of formats under guidance with professional quality and undertake general clerical duties such as data verification and analysis, data entry in various systems Administrate the controlled document such as procedures and instructions, in Company’s IT systems Maintain an efficient filing system and handle confidential information with discrete manner Facilitate regular checking and maintain an accurate record of fixed assets and non-fixed assets Act as Training Coordinator of the team to coordinate and administrate the training and authorization for team members Ensure full compliance with company policies Work closely and liaise with internal colleagues, various departments, and external counterparts, and to manage and influence these stakeholders Assist in the Health, Safety, Environment and Quality department’s administrative tasks as required Assist in ad-hoc duties as assigned Requirements: A recognised Diploma in Business Studies or equivalent discipline with at least three years’ relevant experience. At least 3 years of relevant administrative and secretarial experience Excellent skill in MS office applications Experience in Enterprise Resource Planning (ERP) system applications such as SAP or Oracle is desirable Excellent written and spoken English and Chinese (Cantonese and Mandarin) Strong in administrative skills and organising ability, able to work independently and under pressure Be able to interpret basic safety, health, environment, quality and management related data from various sources A pleasant, well organized, detail-minded, proactive, committed, a good team player and mature character with strong interpersonal and communication skills Able to work with different culture and people dynamics Discreet with professional attitude in handling confidential information

Responsibilities

The Administrative Assistant will assist the Associate Director in managing the PSBG HSEQ Business Delivery team office and provide a full range of administrative and secretarial services. Key tasks include organizing workflow, managing calendars, coordinating meetings, and preparing business correspondences.