Administrative Assistant at Clutch Technologies Inc

Toronto, Ontario, Canada -

Full Time

Start Date

Immediate

Expiry Date

23 Jan, 26

Salary

0.0

Posted On

25 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Detail-Oriented, Organized, Proactive, Communication, Data Entry, Customer Service, Teamwork, Multitasking, Microsoft Office Suite, Inventory Management, Documentation, Administrative Support, Adaptability, Flexibility, Time Management, Problem Solving

Industry

technology;Information and Internet

Description

Reports To: Production Manager Location: Etobicoke, Ontario Job Summary: We are seeking a detail-oriented and motivated Production Administrative Assistant to support daily operations within our automotive reconditioning facility. The ideal candidate is organized, proactive, and thrives in a fast-paced, team-driven environment. This position plays a key role in ensuring smooth communication, accurate documentation, and efficient workflow across the production floor and management team.Key Responsibilities Manage all incoming and outgoing mail and distribute to appropriate departments or personnel. Prepare and maintain vehicle safety and licensing documentation in compliance with Service Ontario and internal company standards. Assist with vehicle file preparation, ensuring all required documents (work orders, inspections, purchase orders, etc.) are accurate and complete before release. Perform a variety of administrative duties including data entry, filing, scanning, copying, and inventory monitoring for office and production supplies. Create and track purchase orders for sold units, verify vendor invoices, and ensure all billing is up to date. Support the Production Manager and management team by compiling and distributing daily, weekly, and monthly performance reports. Coordinate with technicians and service staff to update production schedules, work order progress, and delivery timelines. Provide excellent customer service to internal departments, vendors, and clients — acting as the professional and welcoming point of contact for the Production Department. Assist with cross-departmental support and backfill other administrative roles as required. Perform additional tasks and special projects as assigned by management. Qualifications Prior experience in an automotive or manufacturing environment preferred. Strong communication, data entry, and organizational skills with keen attention to detail. Proficient with Microsoft Office Suite (Excel, Word, Outlook); experience with inventory or production management software is an asset. Demonstrated commitment to customer service excellence and teamwork. Ability to multitask and adapt to shifting priorities in a fast-paced setting. Willingness to learn various roles and support multiple departments as needed. Flexibility to work overtime or alternate shifts when required. Previous experience in reception, administration, or dealership operations is an asset. Requirements Clear criminal background check. Legally authorized to work in Canada. Must be able to commute to Etobicoke, Ontario. Compensation and Benefits Competitive hourly wage. Overtime opportunities. Growth and advancement opportunities within the Production and Automotive Operations departments.

Responsibilities

The Production Administrative Assistant will manage incoming and outgoing mail, prepare vehicle documentation, and assist with administrative duties to support the production team. This role is essential for ensuring smooth communication and efficient workflow within the automotive reconditioning facility.