Administrative Assistant - Community Development at West Valley City

West Valley City, Utah, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Apr, 26

Salary

24.35

Posted On

15 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Communication, Organizational Skills, Microsoft Office, Document Management, Time Management, Customer Service, Meeting Coordination, Budget Management, Virtual Meeting Software, Attention to Detail

Industry

Government Administration

Description

Description Come join a team dedicated to making a positive impact in our community, where the well-being of our residents is always our top priority. We offer flexible scheduling options (based on position) and foster professional growth through comprehensive training programs and learning opportunities. Shape your future in a career that empowers you to make a difference and thrive in a collaborative, purpose-driven environment. Summary Performs a variety of administrative duties to support Planning and Zoning staff, the Planning Commission, and Board of Adjustment. Answers phones, helps the public at the front counter, and assists planning staff in preparing for public meetings. Maintains the Planning and Zoning Division budget. This position works under the supervision of the Community Development/Planning Director. Starting Pay: $21.21 - $24.35 additional pay depending on experience Schedule: 4 x 10-hour shifts per week, Monday - Thursday, in office Benefits: Health, dental, and life insurance, PTO and paid holidays, vision reimbursement plan Retirement: Utah Retirement Systems, Pension and/or 401(k) Posting Close Date: May close anytime after January 21, 2026 Essential Duties and Responsibilities Answers phone calls, emails, and questions at the front counter. Provides administrative support to the Planning Commission including taking minutes, preparing agendas, setting up and recording virtual meetings, preparing required notices, compiling packets, preparing presentations, and drafting action letters. Uploads documents into OnBase (document management system). Ensures that digital files shared within the Division are organized, up-to-date, and accessible. Maintains Planning and Zoning Division budget. Prepares a draft of the City Council packet required for certain applications for review by the Community Development Director/Planning Director. Provides administrative support to the Board of Adjustment including taking minutes, preparing agendas, setting up and recording virtual meetings, preparing required notices, compiling packets, preparing presentations, and drafting action letters. Ensures that required agendas and notices are prepared correctly and in a timely manner. Performs other related duties as assigned. Requirements Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Knowledge, Skills, and Abilities: Ability to communicate clearly and professionally, both verbally and in writing, with demonstrated proficiency in English and strong written communication skills. Ability to establish and maintain effective working relationships with employees and the public. Familiarity with Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) and familiarity with virtual meeting software like Zoom and Teams. Education and/or Experience: High School Diploma or equivalent. Two years' experience of administrative, office, or related work experience or any equivalent combination of education and/or experience. Certificates, Licenses, Registrations: Possess a valid Utah Driver's License. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to sit, talk, and hear. Specific vision abilities required by this job include close vision. This position requires the ability to type, organize digital files, and converse on the phone for extended periods of time. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Indoor office environment requiring movement within the Department and City Hall. Requires light physical effort in an office atmosphere. Intermittent exposure to stress as a result of human behavior. If you are reading this and hesitating to click "apply" because you do not check every box in the posting, we encourage you to go for it! A true passion and excitement for making an impact is just as important as work experience.

Responsibilities

The Administrative Assistant performs a variety of administrative duties to support Planning and Zoning staff, including answering phones, assisting the public, and preparing for public meetings. They also maintain the Planning and Zoning Division budget and ensure timely preparation of required agendas and notices.