Administrative Assistant at Community Medical Services

Scottsdale, Arizona, United States -

Full Time

Start Date

Immediate

Expiry Date

13 May, 26

Salary

0.0

Posted On

12 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Detail-Oriented, Proactive, Adaptable, Multi-Tasking, Prioritization, Written Communication, Verbal Communication, Microsoft Office Suite, Office Technologies, Interpersonal Skills, Collaboration, Discretion, Confidential Information

Industry

Medical Practices

Description

Description This is a hybrid role in working in office at least Tuesday-Thursday Community Medical Services (CMS) is hiring an Administrative Assistant. This position will support the Executive Leadership Team in a fast-paced and constantly evolving environment. The candidate will be a highly organized and detail-oriented individual. This role is ideal for someone who is proactive, adaptable, and thrives on managing multiple tasks efficiently and accurately while maintaining a high level of professionalism. As part of our mission to help individuals recover from substance use disorders, you’ll thrive in a supportive, engaging, and fulfilling work environment where your contributions are valued. Along the way, we’ll invest in your well-being through a benefits package that includes: Subsidized medical, dental, and vision insurance Health savings account Short and long-term disability insurance Life insurance Paid sick, vacation, and holiday time 401K retirement plan with match Tuition and CME reimbursement up to 100% Employee assistance program to support your mental health and wellness Ongoing professional development Responsibilities: Provide general administrative support to operations team Manage calendars, schedule meetings, travel and coordinate appointments Handle incoming calls, emails, and correspondence with clarity and professionalism Prepare, format, and proofread internal and external documents Maintain organized filing systems and ensure data accuracy Order office supplies and manage inventory Assist with event coordination and logistics Support project teams by tracking deadlines and deliverables Adapt quickly to shifting priorities and urgent requests Perform other duties as assigned in support of business operations Requirements High school diploma or GED required At least 2 years proven experience as an administrative assistant or in a similar role Exceptional organizational skills with attention to detail Ability to multi-task and prioritize effectively in a fast-moving, ever-changing environment Excellent written and verbal communication skills Proficient in Microsoft Office Suite and other office technologies Ability to use AI and other innovative technologies Strong interpersonal skills and ability to collaborate across teams Discretion with handling confidential information #CRPSF About Community Medical Services Community Medical Services (CMS) is a CARF-accredited addiction treatment program providing services in the form of outpatient medication-assisted treatment and one-on-one and group counseling to those seeking help with their opioid use disorder. Headquartered in Arizona with more than 70 treatment clinics in 14 states, CMS is dedicated to meeting the challenges presented by the growing opioid epidemic in communities where treatment is lacking. Our Commitment We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, disability status, sexual orientation, gender identity, age, protected veteran status or any other characteristic protected by law. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Other Conditions Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Responsibilities

The Administrative Assistant will provide general administrative support to the operations team, manage calendars, schedule meetings, and handle correspondence. They will also maintain organized filing systems, assist with event coordination, and support project teams by tracking deadlines.