Administrative Assistant, Compliance & Enforcement
Classification: Part time,
Casual
Salary: $22.00 - $28.00 per hour
Location: Williams Lake, BC
Deadline: Until filled
The Tŝilhqot’in National Government (TNG) is the official First Nations government serving the Tŝilhqot’in Nation. TNG is located in Williams Lake, British Columbia and serves six communities, including ʔEsdilagh, Tŝideldel, Yuneŝit’in, Tl’etinqox, Xeni Gwet’in, and Tl’esqox.
The Administrative Assistant, Compliance & Enforcement, will be responsible for the execution of administrative functions relative to the support of the Compliance & Enforcement department.

Key Responsibilities

• Provide logistical support for the bookable meeting rooms, including monitoring the calendar of meetings,
• Trouble-shoot meeting requirements
• Receive calls, emails and take messages, route communication and correspondence appropriately
• Manage routine enquiries and business
• Meeting agendas, material preparation and distribution, assisting with meeting logistics and technology
• Record meetings and provide substantive notes with respect to meeting comments, decisions and actions
• Timely preparation of Meeting minutes and distribution
• Preparation of travel expense claims, Purchase Orders with appropriate department coding, expense reports, and work visa statements with receipts
• Routine photocopying, typing, spreadsheets, filing, and other administrative duties
• Coordinate travel arrangements for Ranger staff including: flights, hotel rooms, ground transportation arrangements, conference room/meeting set up, on site catering, appropriate coding and expense reports
• Support in the coordination of community outreach and education programs
• Support scheduling and planning of Ranger projects
• Assist in the coordination of Ranger reporting and training
• Assist in preparing grant proposals as well as preparing grant reports for funders
• Coordinate Ranger educational presentations for schools and communities
• Support other work as instructed by the Compliance & Enforcement Coordinator

Requirements

• Post-secondary education in a relevant field (Administration, English, Communications or other) or equivalent education and experience
• Strong interpersonal skills and demonstrated diplomacy
• Ability to make a variety of guests in the office feel welcome, especially Leaders and Elders
• Work with all levels of staff in a professional and respectful manner
• Ability to thrive in a fast-paced environment
• Superior verbal and writing skills
• Proficiency with all Microsoft Office software
• Exceptional organizational skills, with proven ability to meet deadlines in a professional manner
• Comfortable with multiple reporting-type relationships with capacity to advance and balance multiple priorities
• Highly resourceful team player, able to work independently and make sound, informed decisions
• Proven ability to maintain confidentiality
• Proven ability to build effective working relationships

Working Conditions

• Travel may be required
• Ability to work independently or as part of a team
• Manual dexterity required to use desktop computer and additional hardware
• Overtime as required
• Lifting or moving up to 25lbs may be required

• Provide logistical support for the bookable meeting rooms, including monitoring the calendar of meetings,
• Trouble-shoot meeting requirements
• Receive calls, emails and take messages, route communication and correspondence appropriately
• Manage routine enquiries and business
• Meeting agendas, material preparation and distribution, assisting with meeting logistics and technology
• Record meetings and provide substantive notes with respect to meeting comments, decisions and actions
• Timely preparation of Meeting minutes and distribution
• Preparation of travel expense claims, Purchase Orders with appropriate department coding, expense reports, and work visa statements with receipts
• Routine photocopying, typing, spreadsheets, filing, and other administrative duties
• Coordinate travel arrangements for Ranger staff including: flights, hotel rooms, ground transportation arrangements, conference room/meeting set up, on site catering, appropriate coding and expense reports
• Support in the coordination of community outreach and education programs
• Support scheduling and planning of Ranger projects
• Assist in the coordination of Ranger reporting and training
• Assist in preparing grant proposals as well as preparing grant reports for funders
• Coordinate Ranger educational presentations for schools and communities
• Support other work as instructed by the Compliance & Enforcement Coordinato