If you are an experienced administrative professional and like working in an environment with interesting work, new learning opportunities and a supportive team behind you, then this may be the job for you!
This opportunity is for an Administrative Assistant in a busy Property Management brokerage working primarily in assisting the condominium management team.

The responsibilities of this position entail:

• Assisting in preparation and distribution of board and AGM packages
• Assisting with mail-outs of documents and notices to condominium owners
• Onboarding new condominium corporations and owners
• Creating electronic condominium and owner files, filing documents and ensuring all property files in Yardi are up to date and accurate
• Preparing and sending condominium documents and estoppels
• Processing and monitoring owner’s arrears
• Assisting the Condominium Managers with various other administrative duties as required
• General office and assistant duties - answering phones and emails, filing, data entry, creating and updating spreadsheets, etc.

The ideal candidate will have at least 1 year of increasingly responsible experience as an admin assistant in a busy condominium management office.

Skills that are important for success in this position

• Organization
• Attention to detail
• Responsiveness
• Customer service, professionalism and courtesy
• Ability to think critically and problem solve
• The ability to communicate professionally and provide friendly service to a wide variety of personalities
• Excellent computer skills with expert level proficiency with Word and Excel including the ability to perform a mail merge
• Experience with Yardi or other property management software would be a definite asset

We value hard work, results, relationships and opportunity. Our culture is a supportive team environment where you can learn, grow and build a future.
If this role sounds interesting to you and you seek to grow your career into a Condominium Manager, this position may be for you!
We support promotion from within and will support capable team members wanting to advance to more senior positions.
This is as full time position located in our head office.
Only those with administrative experience need apply. Preference will be given to those with condominium or property management experience.
Job Type: Full-time
Pay: From $48,000.00 per year

Benefits:

• Dental care
• On-site parking
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Administrative Assistant: 1 year (required)

Language:

• English (required)

Work Location: In person
Application deadline: 2025-02-0

• Assisting in preparation and distribution of board and AGM packages
• Assisting with mail-outs of documents and notices to condominium owners
• Onboarding new condominium corporations and owners
• Creating electronic condominium and owner files, filing documents and ensuring all property files in Yardi are up to date and accurate
• Preparing and sending condominium documents and estoppels
• Processing and monitoring owner’s arrears
• Assisting the Condominium Managers with various other administrative duties as required
• General office and assistant duties - answering phones and emails, filing, data entry, creating and updating spreadsheets, etc