Administrative Assistant - Construction at Trilon Group

Manassas, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

22 May, 26

Salary

0.0

Posted On

21 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Scheduling, Coordination, Documentation, Communication, Client Interaction, Report Preparation, Recordkeeping, Microsoft Office 365, Time Management, Multitasking, Prioritization, Processing Pay Applications, Tracking Quantities, Filing Systems

Industry

Civil Engineering

Description

Administrative Assistant - Construction Department: Construction/CEI Employment Type: Full Time Location: Manassas, VA Description At Rinker Design Associates, we are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative and clerical support to ensure efficient operation of the Construction Project Office. The ideal candidate will be responsible for handling a variety of tasks, including scheduling meetings, managing calendars, greeting and communicating with clients, preparing reports, and maintaining office supplies. If you are ready to turn everyday tasks into exceptional achievements and grow your career with a top-tier civil engineering firm, now is the time to take the next step. What You'll Do: Office Management: Order and maintain office supplies and shared office areas; monitor inventory and coordinate replenishment. Scheduling & Coordination: Organize and schedule appointments, meetings, and travel arrangements; prepare progress meeting agendas and distribute meeting minutes. Documentation & Communication: Write and distribute emails, correspondence, memos, letters, and forms; greet and communicate professionally with clients and visitors. Project Support: Process contractor pay applications; track daily and monthly installed quantities; log and maintain material delivery tickets. Recordkeeping: Develop and maintain digital and physical filing systems; prepare and maintain reports as needed. Administrative Support: Provide general support to visitors and team members What You'll Bring: Degree and Experience: Bachelors Degree, plus 1–3 years of experience in the construction industry Technical Savvy: Proficiency in Microsoft Office 365 (Word, PowerPoint, Outlook, etc.) Communication Champion: Excellent written and verbal communication skills Organized and Driven: Ability to multitask, manage time effectively, and prioritize work Benefits Collaborate with Top Talent: Work with some of the brightest minds in the industry on impactful projects. Make a Difference: Contribute to projects that shape communities and inspire innovation. Grow Your Career: Enjoy professional development opportunities and a supportive culture. Enjoy Work-Life Balance: Work hard, play hard, and thrive in a positive environment. We offer a comprehensive benefits package which includes: Medical, dental, and vision insurance 401K Retirement Plan; Roth Contributions Health Savings Account (HSA) Flexible Spending Accounts (FSA) Life, AD&D, short-term and long-term disability Paid time off, including 8 federal holidays + 1 floating holiday Parental Leave Professional/career development tracks Positive work/life balance RDA is an Equal Opportunity Employer and maintains a drug-free workplace. Applicants that require an employment visa sponsorship now or in the future will not be considered. Ready to unleash your creativity and take your career to new heights? Apply now and join our team of passionate professionals!

Responsibilities

The Administrative Assistant will provide essential administrative and clerical support to the Construction Project Office, handling tasks such as ordering supplies, managing inventory, and coordinating office operations. Key duties include scheduling meetings, preparing agendas and minutes, processing contractor pay applications, and maintaining project documentation.