SUMMARY:

We are seeking a skilled Administrative Assistant to support daily operations through calendar management, travel coordination, meeting planning, and general office tasks. The ideal candidate has 5+ years of administrative experience, is proficient in Microsoft Office, and excels in multitasking in a fast-paced team environment. Strong communication, a change-agile mindset, and experience with PT&E and CSR are essential. An associate’s degree is required.

QUALIFICATIONS:

• Associate’s degree in a related field required
• A minimum of 5+ years of related administrative experience
• Experience with calendar management (Microsoft Office) and Teams
• PT and E experience required
• Experience with CSR
• Ability to prioritize and multi-task in a team environment
• Change agile mindset required

Location/Travel:

• This is a hybrid role at one of the below location (onsite 3 days per week), candidates must be local to one of the below:
• Cambridge, MA
• New York, NY
• Collegeville, PA
• Candidates may be required to trave to another location listed above as needed

• Answer general phone inquiries using a professional and courteous manner
• Direct phone inquiries to the appropriate person
• Reply to general information requests
• Greet visitors in a professional and friendly manner
• Use MS Office including MS Word, Excel and PowerPoint to prepare reports, memos, and documents
• Sort incoming mail, faxes, and courier deliveries for distribution
• Prepare and send outgoing faxes, mail, and courier parcels
• Provide full-range of administrative support to include:
• Manage multiple Outlook calendars with expertise
• Plan and coordinate a variety of meetings and events, such as staff meetings (including recording of action items) and a variety of recurring events with other groups inside and outside of Pfizer when necessary
• Prepare and edit reports and presentations using Microsoft Office software
• Organize and maintain files
• Coordinate and manage travel arrangements and prepares expense reports
• Field incoming telephone calls and replies to routine inquiries
• Provide project management assistance when necessary
• Expedite flow of work, and initiate follow-up when necessary, particularly when supervisors are traveling
• Order supplies and equipment
• Cooperate with other administrative assistants in maintaining an efficient workroom
• Serve as back-up administrative support for any member of the team when necessary