Administrative Assistant (contractor to perm) at ADC Therapeutics America Inc

New Providence, New Jersey, United States -

Full Time

Start Date

Immediate

Expiry Date

22 May, 26

Salary

0.0

Posted On

21 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Executive Support, Proactive, Problem Solving, Meeting Coordination, Travel Planning, Expense Reporting, Purchase Order Creation, Interview Scheduling, Prioritization, Organizational Skills, Communication, Interpersonal Skills, Project Management, MS Office, Outlook

Industry

Description

Description Transforming what patients can expect from cancer therapy takes passion and a strong dedicated team. When you join ADC Therapeutics, you will join a group of talented people who share this mission. Why ADC Therapeutics ADC Therapeutics (NYSE): is a commercial, global leader and pioneer in the field of antibody-drug conjugates (ADCs) with specialized capabilities from clinical through commercialization. Our CD-19-directed ADC for relapsed/refractory non-Hodgkin lymphoma, ZYNLONTA® (loncastuxamab tesirine lpyl) has received accelerated approval in the United States and conditional approval from the European Commission. ZYNLONTA is also being evaluated in combination with other anti-cancer therapeutics and in earlier lines of therapy to determine if it has potential to treat an even broader range of patients. In addition to ZYNLONTA, ADC Therapeutics has a PSMA-targeting ADC in ongoing development. We are a team of approximately 200 patient-focused, purpose-driven employees with a shared mission to transform the treatment paradigm for patients. If you’re interested in making a difference in the lives of patients worldwide with a team of like-minded colleagues, operating in a flexible work environment, come join us on our journey! To learn more about ADC Therapeutics, our values, and our exceptional culture, please visit us at https://adctherapeutics.com/ and LinkedIn. NOTE: this role is contractor to perm with a 3-6 month trial period. Position Overview The Administrative Assistant will provide comprehensive administrative support for various Executive Leadership team members, additional leaders and the broader organization as priorities evolve. This role requires a proactive, hands-on approach and genuine willingness to jump-in wherever needed. The ideal candidate thrives in a dynamic small company environment where flexibility, initiative, and a "team-first" mentality are essential. You'll leverage a broad range of skills with a high degree of professionalism and discretion while anticipating needs, identifying gaps, and taking ownership of solutions without waiting to be asked. Must be detail-oriented and have strong organizational skills. Requires the ability to proactively build organizational knowledge and relationships and think critically and creatively to support problem-solving and ensure strong communication flow and follow-through. This position will report to an Executive Leadership Team member and is based out of the New Providence, NJ office with the ability to work a hybrid schedule of 2-3 days per week in the office, or as needed. What You’ll Do Job Responsibilities: Provide flexible, proactive administrative support to various Executive Leadership Team (ELT) leaders and other leaders as organizational needs dictate—you'll support whoever needs help, when they need it. Take initiative to identify and solve problems before they escalate; anticipate needs and act on them Proactively coordinate meetings from invite to presentation preparation. Arrange and book complex and detailed travel plans for both domestic and international travel, creating itineraries and agendas and compiling documents for travel-related meetings and industry conferences. Create and submit expense reports via Concur for various leaders as needed. Create and submit purchase order requests for leadership team members. Assist with candidate interview scheduling, travel arrangements, and onsite interview coordination and candidate care. Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures. Serve as an organizational "utility player” pitching in on special projects, covering for colleagues, and filling gaps wherever they arise. Partner and collaborate with other office admin team members to ensure the overall office needs are met and we maintain a positive and enjoyable office culture. Provide office management and upkeep on assigned office day(s) which includes mail distribution, general office clean-up and preparation for meetings, catering/lunch orders and office supplies. Embrace the small company environment where everyone contributes beyond their job description to help the team succeed. Requirements Who You Are Bachelor's degree preferred 5+ years of experience in providing support to high-level executives, including C-suite members Experience in the Pharmaceutical/Biotech industry preferred, but not required Demonstrated "roll up your sleeves" mentality with a track record of proactively identifying needs and taking action Comfortable working in a lean organization where adaptability and willingness to help across functions are critical Professional, positive manner, with experience in a role requiring a high degree of confidentiality. Significant responsibility working in a dynamic, demanding, and fast-paced environment Self-starter who takes ownership and doesn't need to be micromanaged; you see what needs doing and do it Exceptionally organized with keen attention to detail with the ability to shift focus and priorities, when necessary, under pressure, and within deadlines Outstanding verbal and written communication skills; strong ability to inform and engage through written communications Excellent interpersonal and relationship-building skills at all organizational levels Strong project management skills and the ability to support multiple people and projects and to multi-task Excellent problem-solving skills and resourcefulness; ability to follow-through and close loops Strong work ethic and entrepreneurial spirit; you understand that in a small biotech, success requires everyone to contribute wherever needed True team player who thrives on collaboration and supporting colleagues across the organization Proficient in MS Office, TEAMs and with Advanced Outlook organizational skills Hybrid work arrangement – partial at home and at the New Providence, NJ office Join Our Inclusive Team ADC Therapeutics is proud to be an Affirmative Action/EEO Employer. EOE Minorities/Females/Protected Veterans/Disabled. We are committed to building diverse teams and fostering an inclusive, professional, and respectful work environment where employees are empowered for success.

Responsibilities

The Administrative Assistant will provide comprehensive administrative support for various Executive Leadership team members, additional leaders, and the broader organization, requiring a proactive, hands-on approach to jump in wherever needed. Key duties include coordinating complex travel, creating expense reports, assisting with candidate interview scheduling, and serving as an organizational utility player.