KNOWLEDGE, SKILLS AND ABILITIES:

• Skills at writing including grammatical proficiencies
• Organizational skills
• Proficiency with word processing software including Microsoft Word, Excel and Outlook
• Technology savvy
• Collaborative problem-solving and analytical abilities
• Strong interpersonal skills
• Ability to take detailed notes
• Ability to work on deadline
• Attention to detail

EDUCATION AND EXPERIENCE:

• At least three years’ administrative experience
• Some post-secondary education preferred
• Prior experience in a labor organization or legal setting preferred

• Provides administrative support to ensure efficient operation of office.
• Process and organize internal and external communication which includes mail, email, and voicemail.
• Acts as a liaison between their leader and legal and contractors.
• Answers phone calls, schedules meetings and supports visitors.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
• Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports team by performing tasks related to organization and strong communication.
• Provides information by answering questions and requests.
• All other duties assigned.
• Contributes to team effort by accomplishing related results as needed.