Y-Axis Jobs Logo
Send us feedback
telephone  +91 7670 800 001
Log in Sign up Try Premium
Administrative Assistant at Control Risks
Tokyo, Tokyo, Japan -
Full Time

Start Date

Immediate

Expiry Date

01 Feb, 26

Salary

0.0

Posted On

03 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Data Entry, Invoice Issuance, Schedule Management, Expense Processing, Communication, Teamwork, Confidentiality, Microsoft Office, Excel, Word, Outlook, CRM, ERP, Organizational Skills, Visitor Management, Travel Arrangements, Ceremonial Coordination

Industry

Business Consulting and Services

Description
- Inputting business data into internal systems - Assisting with invoice issuance (tracking, preparing originals, arranging delivery) - Managing schedules, arranging business trips, car services, and meeting venues - Processing expense reimbursements (verifying expense data) - Handling phone calls and welcoming visitors (including serving refreshments) - Coordinating ceremonial arrangements, greeting cards, and telegrams - Managing office areas and supplies - Preparing and organizing manuals, documents, and other materials - Organizing business cards, entering data into Excel, sorting mail - Communicating with secretaries and assistants in overseas offices (via email and phone) - Arranging hotel and transportation for overseas visitors Required Qualifications - Minimum 1 year of experience in administrative or sales support roles - Proficiency in Microsoft Office (especially Excel, Word, Outlook) - Strong communication and teamwork skills - Comfortable using English for internal systems and communication - Ability to maintain strict confidentiality Preferred Qualifications - Experience in a professional services firm (e.g., law firm, consulting firm) - Experience in HR or general affairs in startups or small-sized companies - Familiarity with CRM or ERP systems is a plus
Responsibilities
The Administrative Assistant will be responsible for inputting business data into internal systems and managing schedules, including arranging business trips and meeting venues. Additional duties include processing expense reimbursements and handling phone calls and visitor management.