Administrative Assistant/Coordinator at Air Treatment Corporation

Brea, California, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Dec, 25

Salary

0.0

Posted On

17 Sep, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Excellent Verbal Communication Skills, Excellent Interpersonal Skills, Customer Service Skills, Excellent Organizational Skills, Attention To Detail, Self-Motivated, Time Management, Analytical Skills, Strong Work Ethic, Proficient With Microsoft Office Suite, Collaborative Attitude

Industry

Mechanical or Industrial Engineering

Description

Description Air Treatment Corporation is a dynamic, collaborative work environment. We understand the expectations of high-quality customer service, therefore we actively search and promote a cohesive team that is formulated to exceed expectations. We are devoted to the growth of our employees and look to provide opportunities for advancement from within, while providing a robust benefit package to our team members. The hybrid Administrative Assistant / Coordinator position will play a crucial role in ensuring smooth and efficient operations. This role will support our team with a variety of administrative tasks, coordinating schedules, and facilitating communications across departments. Excellent rganizational skills and attention to detail will be key in maintaining a productive and harmonious work environment. Requirements Review and approve CRM orders. CRM data entry and auditing line items. AP-Receives, verifies, reconciles, and approves factory invoices. AR-Invoice customer following FOB terms. Calculates sales tax on customer invoices. Reviews, verify, and post invoice batch transactions. Assists with job reconciliation weekly and monthly utilizing unbilled and VIR dashboard. Manage incoming calls, provide customer service to our sales team through phone, email, teams and /or CRM. Cost recognition . Collects, organizes, and analyzes data using Excel. Cross-trained to perform multiple roles and provide coverage as needed for the administrative team. Perform other related duties as assigned. Required Skills/Abilities: Excellent verbal communication skills. Excellent interpersonal and customer service skills. Excellent organizational skills, attention to detail, self-motivated and takes initiative. Proficient in time management and ability to meet deadlines on assignments. Intermediate understanding of administrative and clerical procedures and systems. Demonstrates analytical skills and a strong work ethic. Proficient with Microsoft Office Suite or related software. Positive and collaborative attitude. Education and Experience: Familiar in Cost Accounting/Project Management. Experience with ERP System Data Entry. High school diploma or equivalent required. Physical Requirements: Prolonged periods of sitting at a desk. Must be able to lift to 15 pounds at times.

Responsibilities

The Administrative Assistant/Coordinator will support the team with various administrative tasks, coordinate schedules, and facilitate communications across departments. This role is crucial for ensuring smooth and efficient operations within the organization.