Administrative Assistant- CREATE at Argus Community Inc

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

30 Jul, 26

Salary

27.4725

Posted On

01 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Data entry, Office administration, Microsoft Office, Microsoft Word, Microsoft Outlook, Microsoft Excel, Organizational skills, Attention to detail, Multi-tasking, Record keeping, Vendor management, Meeting coordination, Document filing, Communication

Industry

Non-profit Organizations

Description

Job Title: Administrative Assistant- Create Job Summary: The Administrative Assistant is responsible for performing Administrative related duties and works closely with the executive and administrative team in supporting the overall mission of the organization. Primary Duties & Responsibilities include, but are not limited to: * Meet and greet visitors and clients in a courteous and professional manner and direct them to the appropriate personnel/area. * Sort, distribute and track incoming/outgoing mail and packages. * Order supplies. * Organize and file documents. * Maintain office equipment and contact vendors for repairs and maintenance. * Provide general administrative support to Program Director, Executive team in preparing and collating meeting packets, typing of documents and data entry as needed. * Attend Staff Meetings and record minutes. * Maintain and organize business licenses and certifications. * Maintain master file of all program documents. * Function as the Custodian for, and maintain, Petty Cash. * Ensure the OASAS data system is up to date; enter Admissions and Discharges, and complete monthly reports. * Review OASAS Bulletins to ensure internal policy and procedures are up to date. * Performs/assists with any other duties as required by the executive and administrative team. * Participate in Program Reviews and Audits, and facilitate the CAP process. * Maintain Clinical Chart Archive. * Maintain the Staff Training Calendar; schedule staff trainings, collect sign-in sheets, course materials and certificates as applicable. Qualifications/Criteria: * Minimum 2-4 years of office administration experience. * Demonstrated PC literacy and proficiency, including knowledge of Microsoft Office: Word, Outlook and Excel. * Exceptional organizational skills with the ability to multi task. * Strong attention to detail. * Ability to multi-task in a fast paced environment. Education: * High School Diploma/Bachelor’s Degree-preferred. Monday to Friday

Responsibilities

The Administrative Assistant provides general support to the executive team, including managing office operations, data entry, and maintaining program documentation. They are also responsible for greeting visitors, handling mail, and coordinating staff training activities.