Administrative Assistant at Crown Innovations, Inc.

Ontario, California, United States -

Full Time

Start Date

Immediate

Expiry Date

27 Aug, 26

Salary

0.0

Posted On

30 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Microsoft Office Suite, Advanced Excel, Travel Expense Processing, Invoice Management, Calendar Management, Meeting Coordination, Written Communication, Verbal Communication, Multitasking, Problem Solving, Data Tracking, Federal Compliance, Government Contracting, Reporting, Organization

Industry

Engineering Services

Description

Company Description Crown Innovations, Inc. is a dynamic and growing organization providing professional services and operational support solutions to government and commercial customers nationwide. We are committed to delivering exceptional service through innovation, collaboration, and operational excellence. We are currently seeking a highly organized and detail-oriented Administrative Assistant to support operations at our Ontario, California office. The ideal candidate will possess strong communication skills, administrative expertise, and the ability to effectively manage multiple priorities in a fast-paced environment. Job Description Crown seeks an Administrative Assistant to become part of a team at our Ontario, California office. The successful candidate will perform a variety of administrative duties including answering phones, arranging travel and processing travel expense vouchers, transmitting and receiving messages via email, maintaining electronic calendars, coordinating meetings, escorting visitors, maintaining supplies, and typing memoranda. Typical duties include: Processes company travel vouchers Ensures all receipts are legible and valid expenses Ensures that all charges submitted are in compliance with the contract requirements Ensures that the client is billed in a timely manner Assists with invoices that are sent to the client monthly Acts as the liaison between the travel crews and the complexities of the voucher system Enforces policy on travel/per-diem, and provides a constant monitoring/auditing of the process for every submission Coordinates with the many various companies for materials/lodging/travel and attains the appropriate receipts/invoices in the proper format Compiles numerous ad-hoc projects including various statistical reports such as weekly site reports Qualifications Associate’s Degree or equivalent combination of education and experience Minimum of 2+ years of administrative support experience Proficiency in Microsoft Office Suite, including advanced Excel skills Strong organizational and multitasking abilities Excellent written and verbal communication skills Ability to work independently and collaboratively in a team environment Strong attention to detail and problem-solving skills Ability to prioritize tasks and manage competing deadlines Preferred Qualifications: Experience supporting government contracts or federal programs Familiarity with travel expense processing and invoice management Experience with reporting and data tracking tools Knowledge of federal compliance requirements is highly desirable Additional Information This position is based onsite in Ontario, California Candidates must be authorized to work in the United States Ability to obtain and maintain a Government Security Clearance may be required based on contract needs Crown Innovations is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Responsibilities

The Administrative Assistant provides operational support by managing travel vouchers, processing invoices, and coordinating logistics for travel crews. Additional duties include maintaining electronic calendars, handling communications, and compiling statistical reports.