Administrative Assistant CW Food Ops at NBCUniversal

Universal City, California, United States -

Full Time

Start Date

Immediate

Expiry Date

21 Jul, 26

Salary

28.0

Posted On

22 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Schedule management, Calendar management, Travel coordination, Expense reporting, Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Office equipment operation, Communication skills, Time management, Multi-tasking, Recordkeeping, Inventory management, Onboarding assistance

Industry

Entertainment Providers

Description

Company Description NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information. Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world. Job Description The Administrative Assistant for the CW Food department is responsible for providing overall administrative support to the CW Food Directors and Management team. Manage complex schedules and coordinates meetings with internal and external parties utilizing multiple calendars. Determine importance of meeting requests and schedule accordingly. Handle heavy call volume, and acts as back up for the Sr Leadership area administrative assistants as necessary. Perform basic administrative tasks, e.g. photocopying and filing. Maintains proper recordkeeping and filing system for all work. Order and manages office supplies/inventory for team. Distribute department mail; maintain department calendar and attendance records. Compose and type routine e-mail and other correspondence. Coordinate travel schedules and arrangements. Collect required travel documentation, prepares and processes expense reports ensuring adherence to established travel policy guidelines; ensure the timely processing of expenses utilizing the latest T&E electronic process for payment to Corporate credit cards. Provide administrative support for various projects, including preparing PowerPoint and other presentation materials as requested by management. Maintain contact lists and meeting attendee email groups. Coordinate staff meetings, employee functions, conferences and client meetings as necessary. Coordinate visitor requests with Parking and Security. Assist in new hire onboarding (id badge generation, name plates, desk set-up, etc.). Coordinate maintenance of office equipment with appropriate vendors. Maintain general suite order and cleanliness. Perform other related duties as requested by management. Qualifications Basic Requirements: High School Diploma/GED and minimum of 2 years of experience in an Administrative Assistant capacity in increasingly responsible roles. Proficiency in Microsoft Word, Excel, Outlook and PowerPoint. Knowledge of all basic office equipment required. Must be willing to work in Universal City, CA. Must have unrestricted work authorization to work in the United States. Must be 18+ years or older. Desired Characteristics: Previous experience supporting a senior executive strongly preferred. Excellent organizational, verbal and written communication skills. Demonstrated ability to work with all levels of employees and management, and willingness to give assistance to co-workers in other areas. Strong team player. Pleasant, professional attitude and personality. Strong time management skills and a demonstrated ability to work independently under pressure and meet tight deadlines. Ability to multi-task and be flexible is essential. Ability to work with and maintain confidential information. Self-starter with ability to follow through with minimal supervision. Additional Requirements: Required On-Site: This position is required to be performed full-time from an NBCUniversal-designated worksite. This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $26.00-28.00 hourly Additional Information As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable. If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected]. Business Segment: Universal Studios Hollywood Compensation: USD 26 - USD 28 - hourly

Responsibilities

The Administrative Assistant provides comprehensive support to the CW Food Directors and management team, including managing complex schedules and coordinating meetings. They are also responsible for handling travel arrangements, processing expense reports, and maintaining office operations and records.