Administrative Assistant at Cypress Healthcare Partners

Salinas, California, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Jul, 26

Salary

32.0

Posted On

16 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Administrative Support, Communication, Organizational Skills, Multitasking, Microsoft Office Suite, Data Analysis, Customer Service, Problem Resolution, Critical Thinking, Event Coordination, Recruitment Support, Onboarding, Attention To Detail, Interpersonal Skills, Confidentiality

Industry

Hospitals and Health Care

Description

SUMMARY The Administrative Assistant provides high-level support to executive leaders, ensuring smooth daily operations and effective coordination across departments. Key responsibilities include managing complex calendars, scheduling and rescheduling meetings, preparing reports, and maintaining essential documentation. This role also assists with recruitment activities, tracks key performance and incentive metrics, and coordinates onboarding processes. Additionally, the assistant oversees monthly and quarterly reporting, coordinates employee recognition activities, and supports event planning for management meetings and social functions. Strong organizational, communication, and multitasking skills are essential, along with the ability to maintain confidentiality and manage priorities in a fast-paced environment. ESSENTIAL DUTIES AND RESPONSIBILITIES Includes but not limited to the following: * Calendar Management: Schedule, maintain, and update the executive leaders' calendar, including key meetings like 1:1s, leadership huddles, and manager meetings. * Incentive Tracking: Monitor leadership incentives for quality and growth goals. * New Hire Orientation: Support new hire orientation by sending onboarding emails, document collection, binder creation, and conduct sessions. * Attendance Tracking: Keep a manager attendance record for scheduled meetings. * Meeting Preparation: Prepare PowerPoints and arrange lunches for manager meetings. * Support Provider Recruitment: Coordinate interviews, reference checks and onboarding. Project-Based Work * Event Coordination: Support management events such as social gatherings, recognition lunches, and holiday dinners. * Communication Oversight: Handle emails, group lists, and shared drive for SVHC. * Employee Recognition: Coordinate awards, organize themed gifts, track milestone gifts, and create award templates * Invoice Processing: Verify invoices and route for approval. * Certification and Immunization Tracking: Ensure licenses/certifications are up-to-date and immunizations are on file. * Training Coordination: Schedule autoclave, advanced patient care, Epic, and other monthly supervisor/leadership trainings. * Other duties as assigned by senior management EDUCATION and/or EXPERIENCE * High school diploma required. * Bachelor’s degree highly preferred or 1 -2 years of previous administrative experience. * Previous administrative support experience highly preferred. * Excellent verbal and written communication skills. * Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. * Excellent organizational skills and attention to detail. * Proficient with Microsoft Office Suite or related software. REQUIREMENTS: * Valid CA Driver’s License and proof of auto insurance coverage required SUPERVISORY RESPONSIBILITIES * None KNOWLEDGE: The jobholder must demonstrate current competencies applicable to the job position. * Excellent customer service * Problem resolution skills * Critical thinking skills and ability to analyze datasets * Effective verbal and writing skills * Microsoft Office knowledge (Word, Excel, and Outlook) * Demonstrates customer-focused interpersonal skills and interacts effectively with practitioners, the interdisciplinary healthcare team, community agencies, patients, and families who may have diverse opinions, values, and religious and cultural ideals. * Demonstrates ability to work autonomously and be directly accountable for results * Demonstrates flexibility * Exhibits capability to influence and negotiate individual and group decision making * Possesses skills to function effectively in a fluid, dynamic, and rapidly changing environment * Displays proven ability to positively influence behavior and outcomes CONDITION OF EMPLOYMENT: Salinas Valley Health Clinics requires you to prove that you have received the COVID-19 vaccine or have a valid religious or medical reason not to be vaccinated. Proof of identity and legal authority to work in the U.S. is a condition of employment. Cypress Healthcare Partners/Salinas Valley Health Clinics will not sponsor applicants for work visas. The range displayed on this job posting reflects the target for new hire salaries for this position.

Responsibilities

The Administrative Assistant provides high-level support to executive leaders by managing calendars, coordinating meetings, and overseeing daily operations. They also assist with recruitment, onboarding, employee recognition, and various administrative reporting tasks.