Administrative Assistant/Data Entry at Saskatoon Tribal Council

Saskatoon, Saskatchewan, Canada -

Full Time

Start Date

Immediate

Expiry Date

15 May, 26

Salary

0.0

Posted On

14 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Data Entry, Filing System Maintenance, Customer Service, Application Assistance, Waiting List Management, Rent Receipting, Bank Deposit Preparation, Telephone Inquiry Response, Referral Making, Report Generation, Data Compilation, Dictation Transcription, Meeting Minutes, Confidentiality, Office Supply Management, Microsoft Word

Industry

Political Organizations

Description

Responsibilities: * Maintain filing system. * Provide information to people coming into the office inquiring about low-income, market rent, apartment or condo housing rental options. * Explain our housing program guidelines and assist people in completing applications on the phone and/or in office. * Maintain an up-to-date waiting list of applicants. * Accurately receipt all rent payments, issue tenant receipts, and enter into bank deposit worksheet. * Answer phone, transfer as necessary, and/or respond to telephone inquiries pertaining to maintenance requests, account information, and general inquiries. * Be familiar with other services or agencies to ensure that our tenants and applicants obtain the maximum benefit of available community services to meet their needs and make referrals to other agencies if necessary. * Ensure timely and accurate reports for Senior Manager, Tenant Relations, and Maintenance Services. * Where necessary, assist in the compilation of data for various reports. * Ensure that Senior Manager is fully informed of all potential issues related to Tenant Services. * Take and transcribe dictation notes and meeting minutes. * Maintain a high level of confidentiality in all interactions. * Maintain a professional image and demeanor with all employees, management, executives and visitors at all times. * Maintain and monitor office supply inventory levels and place orders as required. * Other duties as assigned. Working Environment: Primarily working in an office setting Knowledge, Skills and/or Abilities: * Basic computer skills with proficiency using Microsoft Word and Excel; * Knowledge of Simply Accounting and/or Yardi Property Management would be an asset; * Demonstrated organizational and administrative skills; * Excellent verbal and written communication skills; * Ability to work effectively with others; be a team player; * Knowledge of the political, social and economic objectives of the Saskatoon Tribal Council and of the Dakota, Cree, and Saulteaux cultures will be considered an asset; * A working knowledge of a Cree/Dakota/Saulteaux language would be an asset; and Education and Experience: * Grade 12 or equivalent education with post-secondary in office or business administration preferred; * Minimum 2 years experience working in an administrative role, a combination of relevant experience and education may be considered; Other: * Must possess a valid driver’s license (class 5) and meet STC’s insurance requirements. * Must provide a current, original, Canadian Criminal Record Check (CPIC) search as a condition of employment.

Responsibilities

Key duties involve managing housing inquiries, explaining program guidelines, assisting applicants, and maintaining accurate waiting lists and financial records like rent receipts. The role also requires handling general office communications, coordinating maintenance requests, and ensuring timely reporting to senior management.