WHO WE ARE

Simon Fraser University is a leading research university, advancing an inclusive and sustainable future. Our purpose – the essence of SFU – is to create and connect knowledge, learning and community for deeper understanding and meaningful impact. We are committed to fostering excellence, innovation, belonging and community in all that we do.

This position supports faculty, staff and students by being the first point of contact in the reception area of the Dean’s office. The position is part of a small team working closely with the Dean’s, Sr. Administrative Assistant and the Manager to provide senior level administrative secretarial support to the Associate Dean, Undergraduate Programs and the Associate Dean, Faculty and supports the Dean in the absence of the Sr. Administrative Assistant.
Provides confidential senior level administrative and secretarial support for the Dean’s Office in the Beedie School of Business, including the Dean and Associate Deans. Interacts with and provides information to Beedie staff and faculty, Beedie Dean and Associate Deans, senior SFU academic/staff administrators (e.g., Office of the President, Vice President Academic and other faculties), other academic institutions, accreditation organizations, students, donors and the business community. Arranges and supports meetings of committees, external advisory boards, business councils and faculty/student events, including agenda coordination/preparation, taking and transcribing minutes, and making arrangements for catering, audio-visual bookings. Coordinates all area seminars, and teaching and learning council events. Assists in the coordination of accreditation site visit logistics for internal and external people, meetings and events. Responds to requests for information; types letters, reports, and general correspondence; and maintains accurate database and spreadsheet records. Processes a variety of forms and documents and responds to routine and general problems. Provides a range of secretarial and clerical support services for travel and accommodation, events, workshops, seminars, etc.
We are seeking for a dynamic and seasoned admin professional possessing a blend of excellent time management skills and with the ability to multitask and adapt to various situations. The ideal candidate will be an effective communicator, both written and verbal, with the ability to work with others, build relationships and collaborate effectively and provide positive interactions with visitors.
Full