Administrative Assistant at Denali Universal Services

Valdez, Alaska, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Sep, 26

Salary

0.0

Posted On

12 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Data Entry, Record Keeping, Scheduling, Payroll Preparation, Customer Service, Microsoft Word, Microsoft Excel, Microsoft Outlook, CMS, Written Communication, Verbal Communication

Industry

Facilities Services

Description

We are seeking an Administrative Assistant to support the Security team at Valdez Marine Terminal. This position provides administrative support to the security, medical, and fire functions and works a schedule of Monday - Friday during core business hours. The Security Admin Assistant may be required to work outside of normal duty hours during emergency situations to manage the site operations communications. REQUIRED QUALIFICATIONS * High school diploma or equivalent * Two (2) years of administrative, secretarial, or related experience * Advanced computer skills (i.e. CMS, Word, Excel, Outlook) * Valid Alaska Driver’s License * Transportation Worker Identification Credential (TWIC) or ability to obtain * Excellent verbal and written communication skills; Strong customer service skills; Ability to maintain highly professional and respectful relationships * As a condition of employment, must be able to successfully pass the company’s pre-employment process including a criminal background check, driving record, drug test, and a post-offer physical BENEFITS * Medical/Rx, Dental, Vision, and Life Insurance available on DATE of HIRE * 401(k) is available on DATE of HIRE with company contribution after one year * Optional Supplemental Life, AD&D, Disability, Critical Illness, Dental, and Pet Insurances * Paid Time Off * Employee Assistance Program provided at no cost to Employee ESSENTIAL FUNCTIONS * Completes a variety of general administrative, clerical, and/or project related tasks in a timely, accurate and organized manner. This includes but is not limited to: typing, filing, data entry, record keeping, and distribution of correspondence. * Answers incoming calls, refers calls to appropriate person, and takes messages as needed. * Makes appropriate distribution of security reports, security passes, and office correspondence. * Maintains appointment schedules and plans/schedules meetings, conferences, and travel. * Maintains inventories and orders supplies and expendable supplies as directed. * Manages administrative functions for the security team. * Maintains employee training and personnel files. * Ensures that payroll is prepared and submitted on a weekly basis. * Maintains employee emergency contact name roster and employee performance evaluations and up-training requirements. * Works processes for creating IT accounts for all new hires. REASONABLE ACCOMMODATION It is Denali Universal Service’s business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. DUS is an Equal Opportunity Employer.

Responsibilities

Provides administrative and clerical support to the security, medical, and fire functions at the Valdez Marine Terminal. Responsibilities include managing payroll, maintaining personnel files, and handling site operations communications during emergencies.