ADMINISTRATIVE ASSISTANT at Dermatology Solutions Group: AL . FL . GA . MS

Panama City, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

11 May, 26

Salary

0.0

Posted On

10 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Clerical Support, Inventory Management, Customer Service, Administrative Support, Training, Record Keeping, Requisition Preparation, Mail Sorting, Expense Reporting, Team Collaboration, Communication, Attention to Detail, Problem Solving, Time Management, Organizational Skills, Multi-tasking

Industry

Hospitals and Health Care

Description

Description · Assist with day-to-day operations of Spa and Admin functions and duties. · Provide clerical and administrative support to Director of Spa Operations and Director of Admin Operations. · Maintains the inventory of warehouse and satellite locations, with a high level of proficiency · Prepares requisitions for Retail, medical supplies, and equipment to keep adequate stock on hand. · Notifies Directors of Spa and Admin Operations of special supplies needed. · Coordinates and documents transfer of retail and supplies as requested by Director and/or Office Administrators. · Checks items against invoices or packing slips for proper quantity and notes discrepancies on invoices/packing slips. · Stores retail supplies and equipment in the proper areas. · Creates, maintains, copies and files retail, products, supply records and other information as needed. · Prepares and maintains retail, products, supplies and equipment. · Receives monthly inventory counts for all locations and identifies any immediate needs that have been overlooked by office team and Office Administrator. · Front Desk back up for Panama City, Panama City Beach and Santa Rosa Beach locations; to step in/assist when/where needed due to unexpected or planned absences. · Trains new spa team members on policies, procedures, Front Desk, and team expectations. · Provide secretarial and administrative support to management and other staff. · Sort incoming mail, faxes, and courier deliveries for distributions. · Prepares Monthly credit card reconciliation and Expense reports · Assisting with obtaining and maintaining business licenses, contracts, agreements, etc. · Assists executive team with daily/weekly/monthly tasks. · Special projects/assignments by team as needed. · Performs other related duties as assigned. Requirements · High school graduate or GED and current certification, if applicable. · 2 years of customer service experience is preferred Previous experience with inventory management is preferred

Responsibilities

The Administrative Assistant will assist with day-to-day operations of the Spa and administrative functions, providing support to the Directors of Spa and Admin Operations. Responsibilities include inventory management, clerical tasks, and training new team members.