Administrative Assistant – Development at AEG Worldwide

Los Angeles, California, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Jun, 26

Salary

35.33

Posted On

05 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Contract Administration, Document Preparation, Presentation Preparation, Correspondence Processing, Scheduling, File Maintenance, Calendar Management, Travel Arrangements, Expense Processing, Invoicing, Financial Tracking, Database Maintenance, Interpersonal Skills, Organizational Skills, Prioritization

Industry

Entertainment Providers

Description

Company Information For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer. Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations. If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer! Job Summary This fully remote Administrative Assistant role is responsible for supporting the AEG Presents Venue Development department with general administrative duties and contract administration. Essential Functions Responsible for general administrative support activities including preparing documents and presentations, processing incoming and outgoing correspondence, scheduling appointments, contract administration, sending meeting notices, and maintaining electronic and hard files. May assist in the creation of artist settlement folders and sponsorship invoices. Manage and maintain Development team’s respective calendars and make travel arrangements when necessary. Submit and code expenses for all of Development Team. Track invoicing and follow up with AEG Presents Finance, check requests and expense reports. May be responsible for the coding and posting of payables. Establish and maintain filing systems, contact lists and support Sr. Design & Construction Manager on maintaining all development databases. Support Development team with any ad hoc projects. Maybe responsible for preparing payroll for consultants, assisting in month end and processing charge backs and forecasting. Other duties and special projects as assigned. Required Qualifications High School Diploma or its equivalency 0-2 years of office administration work experience Strong written and verbal communication skills Ability to work independently and as part of a team Proficient in Microsoft Office Suite (Word, Excel, Outlook); and ability to learn required business systems Strong interpersonal and organizational skills. Ability to prioritize and multi-task to meet deadlines. Payscale: $21.79-$35.33 Bonus: This position is not eligible for a bonus under the current bonus plan requirements. Benefits: Full-time: We offer a comprehensive benefits package that includes: medical, dental and vision insurance, paid holidays, vacation and sick time, company paid basic life insurance, voluntary life insurance, parental leave, 401k Plan (with a current employer match of 3%), flexible spending and health savings account options, and wellness offerings. AEG reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside their normal description. AEG's policy is to hire the most qualified applicants, and we comply with all applicable federal, state and local employment laws in making hiring and employee decisions. We are an equal opportunity employer and do not discriminate against applicants or employees on the basis of race, color, marital status, disability, religion, age, sex, sexual orientation, national origin, genetic information, veteran status, or any other legally protected status recognized by applicable federal, state or local law. Employer does not offer work visa sponsorship for this position.

Responsibilities

This role provides general administrative support to the AEG Presents Venue Development department, focusing on duties like preparing documents, managing correspondence, scheduling, and contract administration. Key functions also involve managing team calendars, processing expenses and invoices, and maintaining development databases.