Administrative Assistant - Diabetes and Endocrinology (UPMC Presbyterian) at UPMC

Pittsburgh, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

23 Jun, 26

Salary

0.0

Posted On

25 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Scheduling, Pre-charting, Organization, Communication, Word Processing, Electronic Mail, Calendar Management, Spreadsheet, Presentation Software, Database Software, MS Suite, Clerical Functions, Filing, Typing, Record Keeping, Basic Reasoning

Industry

Hospitals and Health Care

Description

Administrative Assistant - Diabetes and Endocrinology (UPMC Presbyterian) We are now hiring an Administrative Assistant to support the Diabetes and Endocrinology Department at UPMC Presbyterian. This position will be instrumental in supporting a large and dynamic team, which includes 36 physicians, 10 fellows, 21 advanced practice providers, 10 certified diabetes care and education specialists (CDCES), and 2 dieticians. The scope of work will cover a range of essential tasks, with a particular focus on scheduling appointments and pre-charting for visits. Given the size and diversity of the team, effective organization and communication will be key to ensuring that all members receive the support they need. Schedule: Monday-Friday, 8:00am-4:30pm Responsibilities: Under direct supervision, provides general administrative support to a department or group of professionals. Orders office supplies and maintains office equipment. Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions). Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head). Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information. Answers, screens, and routes incoming calls and messages. Responds to routine questions. Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes). Greets, screens, and directs visitors to appropriate staff member. High School diploma or equivalent. Up to one year of administrative experience preferred. Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software Ability to use applicable MS Suite products Knowledge of business processes and procedures Ability to use basic reasoning skills Licensure, Certifications, and Clearances: Act 34 UPMC is an Equal Opportunity Employer/Disability/Veteran

Responsibilities

This role provides general administrative support to the Diabetes and Endocrinology Department, focusing heavily on scheduling appointments and pre-charting for visits for a large team of providers. Responsibilities also include ordering supplies, maintaining equipment, handling routine correspondence, and managing the supervisor's calendar.