Administrative Assistant at Diocese of Venice in Florida

Fort Myers, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

28 May, 26

Salary

0.0

Posted On

27 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Support, Clerical Skills, Filing, Typing, Data Entry, Record Keeping, Communication, Organization, Multitasking, Attention To Detail, Confidentiality, Spreadsheet Creation, Inventory Management, Event Coordination, Customer Service

Industry

Religious Institutions

Description

Job Title: Administrative Assistant, Full-time Reports to: Principal Location: Bishop Verot Catholic High School | Fort Myers FL Classification: Hourly/Nonexempt Overview This position provides office support/clerical skills to the Assistant Principal for Administration, Assistant Principal for Student Affairs, Dean of Students, Director of Student Life and Campus Ministry. Responsibilities * Provides office support/clerical skills to the Assistant Principal for Administration, Assistant Principal for Student Affairs, Dean of Students, Director of Student Life and Campus Ministry. * Performs basic office functions (filing and typing). * Records all Student Detentions/Detentions served in RenWeb and email detention reminders to students. * Makes student and staff ID Badges, Issues and records student and staff parking permits. * Tracks student absences for Dean of Students and assists with monitoring and following up with student absence notes and calls. * Prepares paperwork for teacher in-service trainings and records teacher attendance in an online database system. * Helps to distribute community and class shirts at the start of the school year. * Assists with organizing and collecting permission slips for events throughout the school year. * Orders items for Homecoming and Prom, events with partner schools, awards for various school events, and community and class shirts; completes necessary * Assists with organizing the many aspects of Freshman Retreat including contacting service sites. * Communicates with the Transportation Coordinator to plan and schedule transportation for certain events. * Prints out class lists for events and dress out days as needed. * Arranges, maintains inventory, and completes orders for Community System closets. * Assists with supervision of students during lunch periods, Viking Block, and other times during the school day, as requested. * Collects, organizes, and reads announcements and shoutouts for Worship, and needed. * Prepares Graduation seating lists and reserved seating signs. * Handles complaints professionally and assures follow-up with appropriate Verot staff. * Sends information emails to staff and/or parents. * Maintains a safe and secure working environment and ensures confidentiality, integrity, and security of information (written and spoken) at all times. * Creates and maintains shared documents and spreadsheets. * Assumes other duties as delegated by the Principal or designee. Qualifications * Minimum of a High School Diploma or equivalent, some college preferred. * Two to three (2-3) years of business training and work experience. * Proficient with technology including Word and Excel. * Ability to work both independently and collaboratively with staff and faculty. * Excellent verbal and written communication, and organizational skills; ability to multitask. * Keen attention to detail and ability to maintain discretion with respect to confidential information. Please note: State of Florida law requires fingerprinting and clearance through the Florida DOE Background Screening Clearinghouse for all school-based positions. For informational purpose only click the link https://info.flclearinghouse.com/ [https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Finfo.flclearinghouse.com%2F&data=05%7C02%7Crecruitment%40dioceseofvenice.org%7C7b61cef818494fe50f6f08de64ba2ba9%7Cd0a4b1ea41dc486fbbe8f8977cb9c60b%7C0%7C0%7C639058947948922458%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=CJ%2BPmrOvpMyYa1%2FQR7gixPw5oseuj9QPtyf2QDF9ylg%3D&reserved=0]

Responsibilities

This role provides essential office and clerical support to various administrative staff, including the Assistant Principal for Administration and Dean of Students. Key duties involve managing student records like detentions and absences, handling ID badges and parking permits, and assisting with event preparation and distribution tasks.