JOB OVERVIEW

We are seeking a detail-oriented and proactive Administrative Assistant to support our team in a dynamic office environment. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a commitment to providing exceptional customer service. This role requires proficiency in various office management tasks, including data entry, calendar management, and clerical duties. The Administrative Assistant will play a crucial role in ensuring the smooth operation of our office while assisting with various administrative functions.

EXPERIENCE

• Previous experience in an administrative role or office management is preferred
• Familiarity with QuickBooks is a plus but not required
• Bilingual candidates are encouraged to apply for enhanced communication capabilities
• Strong computer skills, including proficiency in Microsoft Office Suite and Google Workspace
• Excellent organizational skills with the ability to manage multiple tasks simultaneously
• Demonstrated clerical experience with attention to detail in data entry and filing
• Effective phone etiquette and customer service skills are essential
• Experience as a dental or medical receptionist is advantageous but not mandatory
• Personal assistant experience will be considered beneficial
  Join our team as an Administrative Assistant where your contributions will be valued, and your skills will help shape our success!
  Job Type: Contract
  Pay: $23.35 - $28.12 per hour
  Expected hours: 35 per week

Benefits:

• Health insurance
• Paid time off
• Parental leave
• Relocation assistance

Ability to Commute:

• Wheeling, IL 60090 (Required)

Ability to Relocate:

• Wheeling, IL 60090: Relocate before starting work (Preferred)

Work Location: In perso

• Manage front desk operations, including greeting visitors and handling inquiries
• Operate multi-line phone systems to efficiently manage incoming calls
• Provide customer support and maintain positive relationships with clients
• Perform data entry tasks accurately and promptly
• Organize and maintain filing systems for easy access to documents
• Assist with calendar management, scheduling appointments, and coordinating meetings
• Utilize Microsoft Office and Google Workspace for document preparation and communication
• Proofread documents for accuracy and clarity before distribution
• Support bookkeeping tasks as needed, including invoicing and expense tracking
• Collaborate with team members to ensure efficient office operations
• Maintain confidentiality of sensitive information