Administrative Assistant - Early Head Start (Billings, MT) at Aware Inc.

Billings, Montana, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Jul, 26

Salary

18.28

Posted On

18 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Data entry, Compliance monitoring, Record keeping, Customer service, Communication, Scheduling, Office coordination, Filing systems, Confidentiality, Multi-line phone system, Report writing, Supply management, Video conferencing coordination

Industry

Individual and Family Services

Description

Description If you are passionate about providing high-quality care to individuals in your community, we invite you to join our team at AWARE. AWARE is looking for the right person to join the team as an administrative assistant. The support we provide helps the adults, children, and families we serve become active and vital members of their community while focusing on personal growth. We are a compassionate and fully engaged team that is dedicated to providing the best possible care to our clients. Our strength lies in our culture of care, and we are looking for individuals who share our commitment to providing unconditional care to those in need. We are committed to providing a supportive and inclusive work environment where all team members feel valued and respected. We offer competitive compensation and benefits packages, as well as opportunities for professional growth and development. If you are looking for a rewarding career, we encourage you to apply to join our team at AWARE. Responsibilities: Ensure that all compliance rules, regulations and guidelines involving Head Start Performance Standards are followed; Assists with application and enrollment activities; Assists with monitoring Best Beginnings subsidies, including deadline dates, loss of subsidies, co-payments, billing; Assist families with completion of Best Beginnings application; Maintain filing systems and eligibility files for all enrolled, previously enrolled and wait listed applicants, ensure files are accurate and accessible; Responsible for Child Plus ERSEA data entry; Assist with the coordination of staff development opportunities, coordinating training location, staff notification, travel arrangements and event calendar; Coordinates monthly Director’s and staff meetings, arranging locations, video conferencing, notifications; Coordinates supply orders for center and child care facilities; Types memos, correspondences/letters, reports, and other documents upon request; Copies, types, files, and replenishes any needed forms; Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs; While operating a multi-extension phone system, receive incoming phone calls, determines the nature of business, obtains caller’s name, messages, and directs callers; Maintains confidentiality of records and information on Early Head Start staff, children and families; Attends and participates in mandatory training, in-services, staff meetings, and committees as assigned and noted in AWARE’s Employee Handbook; Reports to work at scheduled times and maintains good attendance; Perform all duties in a timely and professional manner; Participate with a positive attitude and behavior in all program activities; Perform other duties as assigned. Excited to join our organization? AWARE Early Head Start administrative assistants earn $18.28 per hour. Requirements Talents, skills, and abilities: High School Diploma or HSE is required, along with past employment experience. Must have, or be willing to obtain, a valid Montana Driver’s License and have an acceptable driving record. Must have an acceptable criminal and protective services background check. Benefits: AWARE proudly offers an excellent benefits package, uniquely designed to support you and your family in staying well, professional growth, and achieving financial security. AWARE’s benefits include: Annual raises Tuition Advancement Program Health Insurance Dental/Vision Insurance 401(k) with company match Life Insurance Wellness programs Generous paid time off We are proud to be an equal opportunity employer.

Responsibilities

The administrative assistant is responsible for ensuring compliance with Head Start standards, managing enrollment data, and maintaining accurate filing systems. They also handle front-office duties such as greeting visitors, managing phone systems, and coordinating staff meetings and supply orders.