Administrative Assistant at einsdental p+k GmbH

Jacksonville, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

08 May, 26

Salary

0.0

Posted On

07 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Time Management, Written Communication, Verbal Communication, Microsoft Office, Clerical Support, Documentation, Scheduling, Interdepartmental Coordination, Record Keeping, Expense Tracking, Report Preparation, Meeting Coordination, Confidentiality, Professionalism

Industry

Description

Description Provide comprehensive clerical, communication, and organizational support to the Facility Director. Coordinate closely with the facility department team for purchase orders, purchasing, and invoicing. Serve as a liaison between the team and accounting to ensure accurate information flow and timely completion of administrative processes. Support departmental objectives by assisting with daily operations, documentation, scheduling, and interdepartmental coordination. Maintain a high standard of excellence while strengthening productivity, efficiency, and communication within the department and across the organization. KEY RESPONSIBILITIES: Provide administrative and clerical support to the Facility Director, including scheduling, correspondence, filing, and document preparation Coordinate communication within the Facilities Department and with other departments Serve as a liaison with the Accounting Department regarding invoices, purchase orders, budgets, and related documentation Assist with tracking facility-related expenses, reports, and records Support departmental projects, meetings, and operational initiatives Maintain organized records, databases, and filing systems Prepare reports, presentations, and meeting agendas as requested Assist with maintenance schedules, compliance, policies, and procedural documentation In a backup capacity, assist with eSpace event submissions and respond to housekeeping radio calls to facilitate timely ticket submission and service coordination. Respond to inquiries professionally and route information appropriately Uphold a high standard of excellence, confidentiality, and professionalism Requirements High school diploma or equivalent required; associate degree or higher preferred Previous administrative or facilities-related experience preferred Strong organizational and time-management skills Excellent written and verbal communication skills Proficiency in Microsoft Office Ability to work independently and collaboratively in a team environment

Responsibilities

The Administrative Assistant provides comprehensive clerical and organizational support to the Facility Director and coordinates communication within the Facilities Department and with other departments. They also assist with tracking expenses, preparing reports, and maintaining organized records.