Administrative Assistant at Elastic

, , India -

Full Time

Start Date

Immediate

Expiry Date

17 Feb, 26

Salary

0.0

Posted On

19 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Expense Reporting, Confidentiality, Meeting Coordination, Communication, Google Workspace, Concur, Proactive, Organizational Skills, Attention to Detail

Industry

Software Development

Description

Elastic, the Search AI Company, enables everyone to find the answers they need in real time, using all their data, at scale — unleashing the potential of businesses and people. The Elastic Search AI Platform, used by more than 50% of the Fortune 500, brings together the precision of search and the intelligence of AI to enable everyone to accelerate the results that matter. By taking advantage of all structured and unstructured data — securing and protecting private information more effectively — Elastic’s complete, cloud-based solutions for search, security, and observability help organizations deliver on the promise of AI. What is The Role Elastic, the Search AI company, is looking for an Administrative Assistant in INDIA. This role supports Senior Directors and Vice Presidents across the EMEA and APJ regions (CET–SGT) by managing calendars, scheduling meetings, and submitting expense reports. You will play a key role in ensuring smooth operations and enabling leaders to focus on strategic initiatives. What You Will Be Doing Manage complex calendars for multiple leaders spanning Central European Time (CET) to Singapore Time (SGT), ensuring precision, responsiveness, and alignment. Prepare, submit, and track expense reports accurately in Concur (required). Handle confidential information with discretion, sound judgment, and professionalism. Coordinate internal meetings and scheduling requests across multiple stakeholders and time zones. Partner with other administrative professionals to ensure smooth coordination across global teams. What You Bring Experience: 2–4 years of administrative or executive support experience, ideally supporting senior leadership. Highly organized and reliable: Excellent time management and attention to detail. Effective communicator: Clear, professional, and responsive in both written and verbal communication. Tech-proficient: Skilled in Google Workspace (Gmail, Calendar, Sheets, Docs) and Concur (required). Proactive and growth-minded: Able to anticipate needs, take ownership, and expand responsibilities over time. Additional Information - We Take Care of Our People As a distributed company, diversity drives our identity. Whether you’re looking to launch a new career or grow an existing one, Elastic is the type of company where you can balance great work with great life. Your age is only a number. It doesn’t matter if you’re just out of college or your children are; we need you for what you can do. We strive to have parity of benefits across regions and while regulations differ from place to place, we believe taking care of our people is the right thing to do. Competitive pay based on the work you do here and not your previous salary Health coverage for you and your family in many locations Ability to craft your calendar with flexible locations and schedules for many roles Generous number of vacation days each year Increase your impact - We match up to $2000 (or local currency equivalent) for financial donations and service Up to 40 hours each year to use toward volunteer projects you love Embracing parenthood with minimum of 16 weeks of parental leave Different people approach problems differently. We need that. Elastic is an equal opportunity employer and is committed to creating an inclusive culture that celebrates different perspectives, experiences, and backgrounds. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, pregnancy, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, disability status, or any other basis protected by federal, state or local law, ordinance or regulation. We welcome individuals with disabilities and strive to create an accessible and inclusive experience for all individuals. To request an accommodation during the application or the recruiting process, please email candidate_accessibility@elastic.co. We will reply to your request within 24 business hours of submission. Applicants have rights under Federal Employment Laws, view posters linked below: Family and Medical Leave Act (FMLA) Poster; Pay Transparency Nondiscrimination Provision Poster; Employee Polygraph Protection Act (EPPA) Poster and Know Your Rights (Poster) Elasticsearch develops and distributes encryption software and technology that is subject to U.S. export controls and licensing requirements for individuals who are located in or are nationals of the following sanctioned countries and regions: Belarus, Cuba, Iran, North Korea, Russia, Syria, the Crimea Region of Ukraine, the Donetsk People’s Republic (“DNR”), and the Luhansk People’s Republic (“LNR”). If you are located in or are a national of one of the listed countries or regions, an export license may be required as a condition of your employment in this role. Please note that national origin and/or nationality do not affect eligibility for employment with Elastic. Please see here for our Privacy Statement.

Responsibilities

The Administrative Assistant will manage complex calendars for multiple leaders and coordinate internal meetings across various time zones. This role is crucial for ensuring smooth operations and allowing leaders to focus on strategic initiatives.