Administrative Assistant at Electrical Consultants, Inc.

San Diego, California, United States -

Full Time

Start Date

Immediate

Expiry Date

11 May, 26

Salary

32.0

Posted On

10 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Support, Customer Service, Travel Coordination, Fleet Management, Vendor Coordination, Inventory Management, Filing Systems, Dictation, Report Assembly, Human Resources Coordination, Expense Reporting, Invoice Monitoring, Event Planning, Word Processing, Spreadsheets, PowerPoint

Industry

Electric Power Transmission;Control;and Distribution

Description

Electrical Consultants, Inc. (ECI) is a leading power engineering consultant firm that provides engineering, system planning and studies, technical consultation, project management, surveying, environmental planning, commissioning/testing and construction services to electric utilities, energy developers and industrials throughout the U.S. Our experience includes system voltages from 4.16 kV through 765 kV. ECI has an opening for an Administrative Assistant in San Diego, CA. The successful candidate will be responsible for the day-to-day overall support functions for a regional office of approximately 50+ employees which includes multiple support functions such as office support, mail, security, facilities, and internal and external customer service. Responsibilities include but are not limited to: Schedule and monitor staff travel arrangements. Assure that the front desk is attended for incoming telephone calls and visitors. Manages incoming and outgoing mail. Coordinate the office fleet management program including enforcing company policy use, cleaning and maintenance. Communicate and coordinate with the General Manager, Group Managers/Supervisors all office activities. Communicate and coordinate with the Corporate staff on matters concerning the Regional Office. Assure that the office equipment and supplies are maintained and in a high level of working condition. Initiate, manage and coordinate the office arrangements with outside vendors for cleaning, snow removal, landscaping, food/coffee vendor services, printer and plotter maintenance services, suppliers, etc. Become familiar with all office leases to ensure adherence. Project support to a variety of project teams including dictation, copying, filing, meeting notes, assembling of books, reports, drawing sets, establishing filing systems and coordinating project meetings. Manage the office inventory system for reported equipment such as computers, printers and plotters. Under the direct supervision of the Human Resources Director carry out New Employee Orientation, when requested. Under the direct supervision of the Human Resources Director coordinate specific Human Resources activities such as collecting and submitting annual and probationary performance reviews; setting up interviews; coordinating career fair details. Oversee the office filing system as it relates to operational records. Coordinate employee expense submittals to Corporate Accounting Department. Coordinate and monitor incoming invoices from vendors and suppliers with the Corporate Accounting Department to ensure accuracy. Coordinate office training (seminars, technical courses) submitting training certificates to Human Resources upon completion. Plan and execute regional office summer and winter party events. Coordinate other regional office events as requested. Oversee and assist with the preparation of common areas for office activities or meetings. Minimum Requirements: High school diploma; 2 years training beyond high school, 5 years direct work experience with increasing responsibility in a managerial position or equivalent combination of education and experience. Proven effective verbal and written communication skills; proven excellent level of interpersonal skills; ability to work individually and on a team. Strong working knowledge of word processing, spreadsheets, power point software. Must be detail oriented and possess a high level of organizational skills. Proven ability to work with confidential information.The successful applicant may be subject to client-mandated drug and background checking. Occasional travel/driving is required; therefore, the successful applicant will be subject to ECI's auto insurance carrier requirements. Applicants must not require sponsorship for employment visa status (e.g., H-1B visa status) now or in the future. Compensation Range: $24/hr - $32/hr Salary commensurate with experience and education. Benefits include the following: Medical, dental and vision insurance Flexible spending account Health savings account Life insurance Disability insurance 401(k), profit sharing and employee stock ownership plan Paid vacation, personal days and holidays Paid Parental Leave Continued professional education reimbursement ECI employs over 850 engineers, designers, project managers, surveyors, right-of-way agents, environmental planners, construction professionals and support staff in 37 engineering offices across the U.S. ECI has over 40 years of experience in the planning, engineering and construction of a wide range of power delivery projects including substations, transmission lines, energy storage facilities, distribution systems, communication systems and industrial electrical facilities. An Equal Opportunity Employer

Responsibilities

The Administrative Assistant will provide day-to-day overall support for a regional office of over 50 employees, handling functions like office support, mail, security, facilities, and customer service. Key duties include scheduling staff travel, managing the front desk, coordinating office fleet management, and supporting project teams with documentation and meeting coordination.