Administrative Assistant/Employment Services Specialist

at  Sprott Shaw College

Are you motivated by using your talents to support others? Come work for one of BC’s top regulated colleges!
Established in 1903, Sprott Shaw College is a regulated post-secondary institution with 16 government-designated campuses across British Columbia. We take great pride in educating and preparing our students for rewarding and relevant careers in Administration, Business, Trades & Design, Nursing & Healthcare, and Child, Family & Community Support.
Sprott Shaw College is one of the oldest colleges in British Columbia with over 120 years of storied history. As an organization, we cultivate professional growth and positive working environments for our employees, which fosters our values of Community, Diversity, Integrity, Quality, Respect, and Results-Oriented.
Reporting to the Campus Director and the Employment Services Coordinator, the Employment Services Specialist supports current students by facilitating the students’ success and job search training, following up on existing students and graduates with solid career development advice, and monitoring students’ progress on student loan repayment. The Employment Services Specialist will develop relationships with local employers, businesses, and government agencies to benefit the employment opportunities of our graduates. The duties and responsibilities may require flexibility in work hours.

QUALIFICATIONS AND EDUCATION

• Undergraduate degree, college diploma, or certification in employment counselling, career development, or in a related field, such as human resources development, psychology, education or social services is required.
• At least two years’ experience in the career development field
• Experience in Adult Education is an asset
• Knowledge of Canada Student Loans and Student Aid BC policies and procedures an asset

SKILLS

• Excellent computer skills: MS Office and database entry
• Superior written and verbal communication as well as interpersonal skills
• Demonstrated ability to take initiative and problem-solve
• Strong job task planning and organization

IN ACCORDANCE WITH THE COLLEGE’S EQUITY PLAN AND PURSUANT TO SECTION 42 OF THE BC HUMAN RIGHTS CODE, PREFERENCE WILL BE GIVEN TO MEMBERS OF THE FOLLOWING DESIGNATED GROUP(S): INDIGENOUS PEOPLES, BLACK PEOPLE, PEOPLE WITH DISABILITIES/DISABLED PERSONS, RACIALIZED PEOPLE OR PEOPLE OF COLOUR, AND WOMEN AND GENDER DIVERSE PEOPLES. CANDIDATES FROM THESE GROUPS WHO WISH TO QUALIFY FOR PREFERENTIAL CONSIDERATION MUST SELF-IDENTIFY IN THEIR COVER LETTER OR DEMOGRAPHICS QUESTIONNAIRE AS PART OF THE APPLICATION. WE WILL REVIEW OTHER APPLICATIONS IF WE DO NOT FIND A SUITABLE CANDIDATE IN THE PREFERENTIAL POOL.

Commitment to Equity, Diversity & Inclusion
Sprott Shaw College is an Equal Opportunity Employer and welcomes all applicants to apply and does not discriminate based on race, national/ethnic origin, colour, religion, sex, age, sexual orientation, marital status, family status, and/or disability. We encourage candidates who have experienced barriers in employment opportunities to apply.
Job Types: Full-time, Permanent
Pay: $44,000.00 per year

Benefits:

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• RRSP match
• Tuition reimbursement
• Vision care

Schedule:

• 8 hour shift
• Monday to Friday
• Morning shift

Work Location: In perso

Supporting the Employment Services Coordinator:

• Collect and analyze current labour market information in areas where SSC provides training
• Provide input on labour market information, placement results by program, and other relevant information to evaluate current curriculum content
• Develop, implement and/or maintain a database of graduate employment activity
• Keep detailed records of employment statistics for a monthly report to use in the compiling of reports for regulatory bodies
• Provide statistics and reports as required
• Prepare for the graduation ceremonies

Aiding the students’ success and job search training:

• Facilitate two classes: Strategies for Student Success as well as Career and Professional Development
• Evaluate current Career Planning and Management course and provide input to improve product given to our students
• Counsel students regarding career or vocational issues including career exploration and planning, resume and cover letter preparation, job interview skills, and job search strategies
• Provide ongoing guidance, follow up support, and assistance of all graduates until employment is obtained
• Conduct exit interviews
• Provide employers with academic references

Monitoring progress on student loan repayment:

• Ensure the student loan repayment procedures are followed
• Work in conjunction with the Financial Administrator and Administrative Assistant regarding required information entered into databases
• Work with graduates on their financial plan regarding their student loan payments

Developing relationships with local employers, businesses, and government agencies to benefit the employment opportunities of our graduates:

• Create and maintain a campus job board by calling and visiting employers, want ads, and being involved in community events and organizations (i.e. Chamber of Commerce, Board of Trade, Community Job Fairs)
• Promote the “Hire our Grads” link from the SSC website to all employers who post leads
• Initiate, promote, organize and host events at the campus with local employers and government agencies
• Perform other related duties as required