Administrative Assistant

at  ENDEAVORS

ESSENTIAL QUALIFICATIONS:

EDUCATION: High School Diploma or GED required. Associates in business administration or relative field preferred.

EXPERIENCE:

• Proven experience in providing exemplary assistance
• 2-3 years’ experience in a larger organization preferred.
• In-depth understanding of administrative procedures
• Proficient in MS Office (Word, PowerPoint, Excel)
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills
  ATTENDANCE: Must maintain regular and acceptable attendance during business hours at such level as is determined at the employer’s sole discretion. Flexibility in hours required as needed for business purposes.
  LICENSES: Drivers License with clear record. Microsoft Office Specialist Certification Preferred
  VEHICLE: Must have daily use of a vehicle without prior notice.
  OTHER: Must be available and willing to travel to various locations and with such frequency as the business need dictates.
  Endeavors has a longstanding practice of providing a work environment that is free from all forms of employment discrimination, including harassment, because of race, color, sex, gender, age, religion, national origin, marital status, sexual orientation, gender identity, genetic information, disability, military or veteran status, or any other characteristic protected by law. We recruit, hire, employ, train, promote, and compensate individuals based on job-related qualifications and abilities.
  Endeavors also provides reasonable accommodation to qualified individuals with disabilities or based on a sincerely held religious belief, in accordance with applicable laws. If you need to inquire about an accommodation, or need assistance with completing the application process, please email hr@endeavors.org or speak with your recruiter

JOB PURPOSE:

Under the supervision of the Director of Behavioral Health, provides administrative support to the Director of Behavioral Health, Director of Behavioral Health Operations, and other Behavioral Health staff in El Paso through various administrative functions to include, but not limited to filing and posting required paperwork, assisting with accounting and invoice submissions, scheduling meetings and managing calendars, and maintaining organization records.
This position ensures the most efficient administrative procedures for projects. Position preferred to work out of El Paso, TX, but may be assigned as a remote position.

ESSENTIAL JOB RESPONSIBILITIES:

• Manages daily assignments and ensures deadlines are met and work is completed correctly;
• Prepares/modifies documents including correspondence, reports, drafts, memos, and emails;
• Ensures maintenance of office equipment, including computers, copy machines and other equipment as necessary;
• Respond to INFO emails and requests for information;
• As requested, track and manage overall expenses in Expense Management systems;
• Receive, enter, and manage expenses, invoices, receipts and submissions;
• Submit completed expense report in system according to deadlines;
• Perform administrative duties in a timely and accurate manner;
• Answer phones and take/forward messages;
• Type, print and proofread documents;
• Photocopy, scan and fax materials;
• Distribute general client correspondence;
• Schedule meetings for Directors;
• Maintain legal records and files for organization;
• Handle all details associated with travel arrangements including flights, local transportation and accommodations;
• Track and submit receipts;
• Confirm travel related appointments and all other travel details.
• Correspondence/Presentations
• Draft and/or compose correspondence and presentations as assigned;
• Provide presentation support, Excel Spreadsheets, or other presentations;
• Expense Management
• Manage credit card and related expenditures, prepare, code, and submit bills, invoices, receipts, and expense reports;
• Organization of files and records
• Manages files and makes copies;
• Ensures documents are filed and maintained on SharePoint;
• Serves as keeper/tracker of organizations documents.
• Conduct research as requested by Behavioral Health Directors;
• Organize and maintain documents in a paper or electronic filing system(s);
• Shipping documents or marketing materials as necessary;
• And any additional duties as assigned.
  Demonstrate exceptional customer service, in everything you do, by placing the child, family, Veteran, or client first in support of our mission to “Empower people to build better lives for themselves, their families, and their communities.”