Administrative Assistant at ENFRA LLC

The Woodlands, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

30 May, 26

Salary

77570.0

Posted On

01 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Executive Support, Office Management, Logistics Planning, Communication, Discretion, Microsoft Outlook, Microsoft Word, Microsoft PowerPoint, Microsoft Excel, Organizational Skills, Judgment, Confidentiality, Stakeholder Liaison

Industry

Utility System Construction

Description

About Us At ENFRA, we blend a rich history with a forward-looking vision. With over 100 years of experience, we are a pillar of stability in the energy infrastructure industry and a leader in innovative energy solutions. Our commitment to leveraging emerging technologies ensures that we remain at the forefront of the Energy-as-a-Service sector. We believe in growth—not just for our business, but for our people. Our team members have the opportunity to advance their careers in a supportive environment that values continuous learning and development. We embrace innovation and encourage creative problem solving to tackle the energy infrastructure and energy challenges of tomorrow. Inclusion is at the heart of our culture. We strive to create a workplace where every voice is heard and valued, fostering a collaborative environment where diverse perspectives drive our success. Join us to be part of a legacy of excellence and a future of groundbreaking advancements. At ENFRA, stability, innovation, and growth are more than just values—they are the pillars of our continued success. Overview The Executive Assistant, IS-Delivery is a critical enablement role supporting the IS-Delivery senior leadership team, including the President of Delivery, the EVPs of IS-Delivery East and West, and the EVP of Business Services. Reporting to the Dir– Strategic Operations & Business Integration, this role provides high-impact executive, operational, and office-management support, ensuring leaders are able to focus on strategic priorities, decision-making, and delivery execution. The EA serves as a trusted partner to senior leaders, owning day-to-day coordination, logistics, and office operations while operating with discretion, judgment, and professionalism. Responsibilities Executive Support & Leadership Enablement Provide direct executive assistance to the President of Delivery and IS-Delivery EVPs, including complex calendar management, scheduling, and coordination across multiple time zones. Manage executive communications, including screening and prioritizing emails, calls, and meeting requests. Coordinate executive travel, including flights, hotels, ground transportation, and itineraries for frequent, nationwide travel. Prepare leaders for meetings by coordinating materials, agendas, logistics, and follow-up actions. Maintain a high degree of confidentiality, discretion, and professionalism at all times. IS-Delivery Office Management – The Woodlands Serve as the primary point of contact for IS-Delivery office operations in The Woodlands, partnering with ENFRA’s facilities and corporate services teams. Manage local office needs including access, space coordination, services, deliveries, supplies, and vendor coordination. Support hosting of leadership meetings, visiting executives, and internal events at the Woodlands office. Meetings, Events & Offsite Planning Plan and coordinate nationwide leadership offsites, workshops, and team meetings, including: Venue selection and hotel bookings Conference room coordination Catering and on-site logistics Travel coordination for attendees Support local and virtual meeting logistics, ensuring smooth execution and a professional experience. Coordinate meeting logistics and materials in partnership with the Business Analyst and VP – Strategic Operations & Integration. Expense, Travel & Administrative Management Manage executive expense reporting, credit card reconciliations, and travel-related documentation. Support budget tracking related to travel, meetings, and office operations. Maintain organized records, files, and documentation in accordance with company standards. Support licensing, compliance, and administrative requirements as needed. General Executive Assistant Responsibilities Act as a liaison between executives and internal stakeholders at all levels of the organization. Receive and host visitors, ensuring a professional and welcoming experience. Support ad-hoc research, data collection, and document preparation as requested. Anticipate executive needs and proactively resolve scheduling, logistics, or administrative challenges. Qualifications Required Education, Experience, and Qualifications Bachelor’s degree in Business Administration, Communications, Operations, or a related field preferred, or equivalent relevant experience 3-6+ years of experience providing executive support to senior leaders (VP, EVP, President, or C-suite level) within a complex, fast-paced organization Demonstrated experience supporting multiple senior executives simultaneously, with competing priorities and heavy travel requirements Advanced proficiency in Microsoft Outlook, Word, PowerPoint, and Excel, with the ability to produce polished, executive-ready materials Proven ability to manage complex calendars, travel logistics, and executive workflows with precision and foresight Exceptional organizational skills, attention to detail, and follow-through Strong written and verbal communication skills, with a professional executive presence High degree of judgment, discretion, and ability to handle sensitive and confidential information Ability to operate independently, anticipate needs, and adapt quickly to changing priorities Comfortable working in a dynamic, matrixed environment and performing responsibilities beyond traditional administrative scope when required Travel Requirements 5% of time will be spent traveling to job site(s)/office location. Physical/Work Environment Requirements Prolonged periods of sitting at a desk and working on a computer. Climbing stairs. Remaining in a stationary position, often kneeling, standing or sitting for prolonged periods. Repeating motions that may include the wrists, hands and/or fingers. Quiet environment. Light work that includes adjusting and/or moving objects up to 20 pounds. Pay Range USD $58,080.00 - USD $77,570.00 /Yr. ENFRA is proud to be an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and Individuals with Disabilities, and participates in the e-Verify program. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other classification protected by law.

Responsibilities

This role provides high-impact executive, operational, and office-management support to the IS-Delivery senior leadership team, including complex calendar management, travel coordination, and serving as the primary point of contact for local office operations. Responsibilities also include planning and coordinating nationwide leadership offsites, workshops, and managing executive expense reporting and administrative tasks.