Administrative Assistant - Engineering Department (EN-RMS-ADM-2026-27-LD) at CERN

Geneva, Geneva, Switzerland -

Full Time

Start Date

Immediate

Expiry Date

29 Apr, 26

Salary

0.0

Posted On

29 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Organizational Skills, Communication, Event Management, Document Management, Customer Service, Proofreading, Multitasking, Teamwork, Flexibility, Archiving, Office Software, Resource Management, Safety Support, Information Processing

Industry

Research Services

Description

Company Description At CERN, the European Organization for Nuclear Research, physicists and engineers are probing the fundamental structure of the universe. Using the world's largest and most complex scientific instruments, they study the basic constituents of matter - fundamental particles that are made to collide together at close to the speed of light. The process gives physicists clues about how particles interact, and provides insights into the fundamental laws of nature. Job Description Introduction: Are you an experienced assistant who enjoys working on a variety of projects? Do you want to broaden your knowledge in new areas where excellence is essential? Put in place your organisational expertise and provide key support to all members of CERN's Engineering Department! The Engineering Department's Resources Management and Safety (EN-RMS) is the backbone of the Engineering department, delivering administrative and safety support as well as ensuring resource management and coordination. In this position, you will join the group to provide centralised and secretarial services, along with specific services to the Management of the Engineering Department. Functions: You will join a team of assistants and participate in the daily management of one or more Group Secretariats with special emphasis on information, communication, and organizational services. By applying relevant CERN rules and procedures, you will: Provide administrative support and advice to all categories of members of personnel of the Department (upon arrival, departure, and throughout their appointment). Contribute to the smooth operation of the administration. Ensure the application of the Organization's rules and procedures. Maintain physical and electronic documents, web pages, shared files, and archived documents. Process requests for leaves, reimbursements, payments, and travel. Seek, receive, provide, and process information in the form of e-mails, letters, minutes, procedures, and presentations. Support Group's members with document drafting, editing, proofreading, follow-up, distribution, archiving, and updating by using the appropriate tools. Support Group Leaders (managing diaries, incoming and outgoing phone calls, official duty trips, meetings). Organise and support events (conferences, workshops, etc). Replace other assistants during their absences. Qualifications Higher administrative diploma or equivalent relevant experience in the field of Administrative Support or a related field. Official English certificate (Cambridge certificate). Experience: Proven experience in a variety of administrative and support tasks for a large unit, preferably in a front-line and international environment. Demonstrated experience in multitasking as first-line administrative support. Demonstrated experience in proofreading of work documents. Proven experience in using a diverse set of modern office computing tools and in maintaining and archiving data and documents. Experience in establishing and implementing administrative processes and procedures. Technical competencies: Secretarial work. Knowledge of administrative rules and procedures. Use of office software packages. Customer service. Event organisation and management. Archiving and records management. Behavioural competencies: Demonstrating Flexibility: being able to demonstrate flexibility whilst abiding by all applicable rules. Working in Teams: building and maintaining constructive and effective work relationships. Demonstrating Accountability: working conscientiously and reliably; delivering on promises. Communicating Effectively: providing others with timely information. Language skills: Spoken and written both English and French. Additional Information Eligibility and closing date: Diversity has been an integral part of CERN's mission since its foundation and is an established value of the Organization. Employing a diverse workforce is central to our success. We welcome applications from all Member States and Associate Member States. This vacancy will be filled as soon as possible, and applications should normally reach us no later than 25.02.2026 at 23:59 CET. Employment Conditions: Contract type: Limited duration contract (5 years). Subject to certain conditions, holders of limited-duration contracts may apply for an indefinite position. Working Hours: 40 hours per week Job Flexibility: Hybrid Job grade: 3-4 Job reference: EN-RMS-ADM-2026-27-LD Field of work: Support Services (Finance, HR, Legal, Procurement) Benchmark Job Title: Personal/Team Assistant Global Benefits A competitive salary (tax free), increasing in line with your years of relevant experience. 30 days of paid leave per year plus 2 weeks annual closure. Coverage by CERN’s comprehensive health insurance scheme (for yourself, your spouse and children), and membership of the CERN Pension Fund. Family, child and infant monthly allowances depending on your individual circumstances. A relocation package (installation grant, removal, travel expenses) depending on your individual circumstances. Possibility to extend your contract up to 8 years + eligibility for indefinite contract tenure. Overview of CERN - Discover a world where the impossible is made possible! At CERN, the European Organization for Nuclear Research, we are pushing the frontiers of science and technology. Our groundbreaking work brings together not only physicists but also a diverse range of professionals from engineering, technical, scientific, and administrative fields. Together, we foster an environment where innovation and collaboration thrive. Every day, we face exciting new challenges and opportunities to contribute to cutting-edge research that shapes our understanding of the universe. We meet these challenges through the diverse perspectives within our teams, ensuring every contribution is valued and driving our shared sense of inclusion and purpose. Diversity is a core value of CERN since its foundation, and it remains central to our mission and continued success. If you are ready to be part of a dynamic, inclusive community pushing the boundaries of knowledge, CERN is the place where your curiosity and skills can thrive. Be part of our mission to uncover what lies at the heart of the universe! TAKE PART! More information about us, here: careers.cern

Responsibilities

You will provide administrative support and advice to all personnel in the Engineering Department, ensuring smooth operations and adherence to organizational rules. Additionally, you will assist in managing diaries, organizing events, and maintaining documents.