Administrative Assistant at Entarian

San Diego, California, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Sep, 26

Salary

32.0

Posted On

24 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Records Management, Report Preparation, Spreadsheet Management, Procurement Administration, Interpersonal Communication, Microsoft Office Suite, Multitasking, Organizational Skills, Attention To Detail

Industry

Description

Overview/ Job Responsibilities Entarian is seeking a talented and detail-oriented Administrative Assistant to join our team. The Administrative Assistant will provide critical support to Finance, Program Management and Program Control. This position is responsible for coordinating administrative activities, maintaining records and documentation, preparing reports and presentations, supporting the day-to-day business operations. As the central administrative point of contact, this individual ensures organizational efficiency and supports both management and staff in meeting operational requirements. The ideal candidate is highly organized, detail-oriented, and capable of supporting multiple projects and stakeholders in a fast-paced environment. Key Responsibilities: Provide administrative support to Finance and Project Managers Maintain files, project documentation, correspondence, reports, and records. Prepare, maintain, and update spreadsheets used for weekly, monthly, and program reporting, ensuring data accuracy and timely submission to management and Program Control teams. Support Program Control and Operations personnel by maintaining resource tracking information, project documentation, and program records. Assist with procurement activities, purchase requests, and Procurement administration in which it correlates to maintaining our records. Interface with internal departments including Contracts, Finance, Human Resources, Security, Operations, and Program Control to support business requirements. Salary Range- $24-$32/hr based on experience Minimum Qualifications Must be able to obtain a SECRET level security clearance. High school diploma; Associate degree preferred. 3+ years of administrative support experience. Communication Skills: Strong interpersonal and communication skills to interact effectively with diverse individuals. Technical Proficiency: Familiarity with Microsoft Office Suite (Word, Excel, Outlook) and general office technology. Multitasking Ability: Capacity to multitask and work independently in a fast-paced environment. Attention to Detail: Strong organizational skills and an eye for detail to ensure accuracy in all tasks. Positive Professional Attitude: A professional and positive demeanor that reflects our company values. Desired Qualifications Active SECRET level security clearance. About Us Formed through the strategic union of Sev1Tech and ERT, Entarian is a premier provider of mission-critical engineering and technology solutions. Founded on a legacy of excellence dating back to 1993, Entarian is a product of an evolved and fully diversified engineering and federal technology leader. From deep space to defense and civilian missions, Entarian delivers secure, mission-aligned digital solutions that drive national resilience and operational effectiveness. We don't just support modernization; we define it. Join the Mission and Start your Career Journey: Apply Directly via our Careers Portal Connect, Referrals & Inquiries? Email the team: careers@entarian.com Entarian is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Responsibilities

Provide critical administrative support to Finance, Program Management, and Program Control teams. Responsibilities include maintaining project documentation, preparing reports, and coordinating business operations across internal departments.