Company Description
At CERN, the European Organization for Nuclear Research, physicists and engineers are probing the fundamental structure of the universe. Using the world’s largest and most complex scientific instruments, they study the basic constituents of matter - fundamental particles that are made to collide together at close to the speed of light. The process gives physicists clues about how particles interact, and provides insights into the fundamental laws of nature.
Job Description

EXPERIENCE:

• Demonstrated experience in an administrative service or secretariat in an international environment.
• Experience in customer service or front-line support.
• Proven ability to organize and coordinate meetings and events.
• Familiarity with maintaining and updating websites or databases.
• Flexibility and teamwork.

LANGUAGE SKILLS:

Spoken and written English, with a commitment to learn French.
Additional Information

• Act as first-line support concerning the visiting physicists’ queries, liaising with relevant services inside and outside CERN.
• Provide administrative and secretarial services associated with scheduling and coordinating meetings and events.
• Assist in the preparation and follow-up of documentation and correspondence including their publication and circulation.
• Contribute to updating the databases and the websites of CERN and the Experiment(s), in collaboration with the CERN Users’ Office and collaborating Institutes.
• Provide administrative support for the follow-up of financial matters related to orders and payments of various kinds.
• Maintain physical and electronic documents, web pages, shared files, and records to provide up-to-date information.
• Ensure that CERN’s various rules and procedures are respected and correctly applied in different situations.
• Replace other assistants during their absences