Administrative Assistant (ETS) | Temporary at Emory University

Atlanta, Georgia, United States -

Full Time

Start Date

Immediate

Expiry Date

27 Apr, 26

Salary

0.0

Posted On

27 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Calendar Management, Correspondence Handling, Meeting Logistics, Budget Monitoring, Data Analysis, Database Management, Travel Coordination, Office Supply Management, Microsoft Office, Collaboration Tools, Record Keeping, Grant Applications, Expense Reports, Supervision, Filing Systems

Industry

Higher Education

Description

Discover Your Career at Emory University Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community. Description The Administrative Assistant will support the work of Georgia Humanities, an affiliate of Emory University and the National Endowment for the Humanities. This temporary, part time role may evolve into a permanent position based on organizational needs and candidate fit. KEY RESPONSIBILITIES: Ensures office activities comply with Emory policies and procedures. Maintains calendars and prioritizes meeting requests for management. Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses. May complete forms, grant applications, and/or correspondence associated with programs. Schedules meetings and handles logistics for meetings and special events. Prepares materials for meetings and special events. Initiates, processes, and maintains records and invoices. Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures. Monitors or maintains budgets and grants, assist with budget development, and prepare related expense reports and reimbursements. Monitors audits and reconcile departmental accounts. Researches and creates new accounts and codes. May prepare journal transactions, balances accounts, reconciles errors and takes corrective action. Maintains databases and assimilates financial and statistical data. Coordinates invoice preparation, payables and/or receivables. Plans and coordinates travel arrangements. Maintains databases and spreadsheets; may also analyze data and design/generate associated reports. Establishes and organizes filing systems. Oversees ordering and maintenance of office supplies. May supervise or direct the work of support staff and/or students. Performs related responsibilities as required. Shift: Tues - Thurs: 9:30am - 6:00pm, Wednesday optional remote day MINIMUM QUALIFICATIONS: Bachelor's degree or the combination of a high school diploma (or equivalency) and five years of administrative support or secretarial experience. Proficiency with Microsoft Office including PowerPoint, Outlook and Excel. Experience with collaboration tools (OneDrive, Zoom, Teams, and/or others). NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee. Additional Details Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD). Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.

Responsibilities

The Administrative Assistant will support Georgia Humanities by managing office activities, maintaining calendars, and handling correspondence. Additional responsibilities include scheduling meetings, preparing materials, and monitoring budgets.