What you'll be doing

· Carrying out regular secretarial tasks such as typing, filing, registering incoming and outgoing correspondence in the EUMETSAT Documentation Management System, dealing with incoming and outgoing mail, scheduling appointments and following up on actions;

· Arranging travel for staff members of the TSS Department as well as for non-staff missions (ie for invited external reviewers, etc.);

· Supporting the departmental Document Management Responsible (DMR) for document preparation and handling (eg Delegate Body Meetings, Technical Documents, etc.);

· Preparing international and routine correspondence, ie letters, memos, etc.;

· Dealing with external telephone inquiries and with administrative inquiries from other Divisions/Departments;

· Preparing in-house and off-site meetings as well as workshops as required by liaising with the meeting organizer, arranging logistics such as catering for in-house meetings, thus ensuring the smooth running of the meeting;