Administrative Assistant at EverLine Coatings - College Station/Waco

College Station, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Sep, 26

Salary

15.0

Posted On

17 Jun, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Client Management, Lead Qualification, Scheduling, Customer Support, Google Workspace, CRM Software, Jobber, Document Organization, Professional Communication, Calendar Management

Industry

Facilities Services

Description

Benefits: Competitive salary Flexible schedule Training & development About Us EverLine Coatings and Services is a growing local company specializing in pavement maintenance, line striping, sealcoating, and parking lot services for commercial properties in the College Station and surrounding areas. We pride ourselves on delivering high-quality work and outstanding customer service. We’re looking for a reliable, people-oriented team member to help keep our operations running smoothly. Position Overview We are hiring a part-time Administrative Assistant for 20–25 hours per week (80% remote / 20% office). This is an ideal role for someone who enjoys client interaction and thrives in a supportive, fast-paced environment. You will be the friendly voice and organized backbone that helps us manage leads, schedule jobs, and deliver excellent customer experiences. Key Responsibilities Client & Lead Management: Respond promptly to inbound inquiries (phone, email, text), qualify leads, schedule site visits/estimates, and send proposals/quotes. Scheduling & Operations Support: Coordinate job schedules between clients, property managers, and field crews. Manage calendars, track project status, and help resolve scheduling needs across our service offerings. Communication & Customer Support: Provide friendly, professional communication with clients and vendors. Send project updates, before/after photos, reminders, and handle routine service requests with a positive attitude. Support basic document organization and follow-ups to keep everything running efficiently. What We’re Looking For We value attitude and fit as much as experience. The ideal candidate: Loves talking to people – you enjoy client conversations and building relationships. Is friendly and professional on the phone, via email, and in person. Has a positive, can-do attitude and remains upbeat even during busy periods. Is highly organized and comfortable juggling multiple tasks, calendars, and details. Able to quickly learn and work across our different services (line striping, sealcoating, asphalt repair, etc.) to support accurate scheduling and operations. Reliable, self-motivated, and comfortable working independently in a remote setting most of the week. Experience with basic admin, customer service, or scheduling (construction/field service experience is a plus but not required). Proficient with Google Workspace, email, phone systems, and simple spreadsheets. Experience with CRM or job management software (like Jobber) is helpful. What We Offer Flexible part-time schedule (20–25 hours/week) with the majority of work remote. Opportunity to make a real impact in a growing local business. Supportive team environment. Competitive hourly pay based on experience. 1 day per week (or as needed) in our College Station office for mail, filing, and team coordination. If you’re an organized, friendly communicator who gets energy from helping clients and keeping operations on track, we’d love to hear from you! EverLine Coatings and Services is an equal opportunity employer. Flexible work from home options available.

Responsibilities

Manage inbound leads, schedule site visits, and coordinate job timelines between clients and field crews. Provide professional customer support and maintain organized project documentation.