Administrative Assistant at EXCEED

Hemet, California, United States -

Full Time

Start Date

Immediate

Expiry Date

23 Jun, 26

Salary

0.0

Posted On

25 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Interpersonal Communication, Written Communication, Verbal Communication, Organizational Skills, Project Management, Problem-Solving, Discretion, Microsoft Office, Google Workspace, Canva, Microsoft OneDrive, Adobe Acrobat, Cultural Competency, Data Tracking, Reporting

Industry

Non-profit Organizations

Description

Description Provides administrative support in the daily operations, procedures, and systems of the organization. This position plays a key role in ensuring efficient administrative functions, supporting programs and services, and helping the organization deliver inclusive, high-quality services. - Provides administrative support to Executive and Management Teams - Responsible for maintaining the organization files and agency manuals - Maintains organization documents and other legal material - Assists in the development of reports, presentations, and materials for leadership and the Board - Ensures compliance with State, Federal, Funder, and CARF filings and reports - Assists in the development, implementation, and improvement of administrative systems and processes - Corporate and CEO correspondence - Acts as liaison with community, parent, and vendor groups as assigned - Assists with special projects and events - Researches and makes recommendations to the CEO on special purchases and projects - Assists with research, data tracking, and reporting for grants - Prepares and ensures timely submission of reports as required - Issues and tracks the assignment of facility keys and alarm codes - Conducts and summarizes annual surveys - Other related duties as assigned Requirements Bachelor's or Associate's degree in a business-related discipline, or equivalent experience in place of a degree - Previous experience in an administrative role, preferably in a nonprofit or human services setting - Experience in supporting senior leadership and managing complex administrative functions - Excellent interpersonal, written, and verbal communication skills - Strong organizational, project management, and problem-solving skills - High level of discretion in handling confidential and sensitive information - Proficient in Microsoft Office applications, Google Workspace, Canva, Microsoft OneDrive, and Adobe Acrobat - Ability to work compatibly with a variety of people - Experience working with disability services or vulnerable populations preferred - High level of empathy, professionalism, and cultural competency - Flexibility and ability to manage multiple priorities - Valid California Driver's License with acceptable driving record

Responsibilities

This role provides essential administrative support for daily operations, procedures, and systems, focusing on ensuring efficient administrative functions and supporting programs and services for high-quality service delivery. Key duties include supporting executive and management teams, maintaining organizational files and legal materials, and assisting with compliance filings and report development.