Administrative Assistant, Executive Office at Huron University College

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Full Time

Start Date

Immediate

Expiry Date

05 Jan, 26

Salary

60000.0

Posted On

07 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Detail-Oriented, Communication Skills, Time Management, Problem Solving, Confidentiality, Professionalism, Document Preparation, Meeting Coordination, Collaboration Software, MS Office Suite, Salesforce, Blackbaud Raiser’s Edge, Jotform, Initiative, Service Excellence

Industry

Description

Huron invites applications for the position of: Administrative Assistant, Executive Office Huron University stands out among post-secondary institutions in Canada. With a commitment to redefining Liberal Arts education, Huron offers a unique university experience that places equal emphasis on ethical leadership, community engagement, and academic excellence. As the founding institution of Western University, since 1863, Huron has remained strategically small to best serve the needs of its students. Huron’s mission is to develop Leaders with Heart from all backgrounds, fostering a vibrant and inclusive community while preparing students to be engaged citizens who transform the sectors they work in. Your Opportunity Reporting to the to the Senior Administration Coordinator, the Administrative Assistant plays a key role in ensuring the smooth and efficient operation of the day-to-day administrative functions of the Executive Leadership Office. This position is ideal for an organized, detail-oriented professional who is committed to service excellence and thrives in a high-level, fast-paced environment. The Administrative Assistant will support senior leadership by managing calendars, coordinating meetings, handling correspondence, preparing documents, and serving as a primary point of contact for general inquiries. Strong communication skills, discretion, and the ability to manage multiple priorities are essential for success. Key Responsibilities: * Provide comprehensive administrative support to the Executive Leadership Office. * Act as a point of contact for internal and external stakeholders, handling inquiries and directing communications as appropriate. * Ensure confidentiality and professionalism in handling sensitive information and communications. * Liaise with departments and administrative staff across the institution to support cross-functional coordination. * Prepare, proofread, and format a variety of documents including reports, presentations, correspondence, and meeting materials. * Organize and coordinate meetings, events, and video conferences, including logistics, agendas, minutes, and follow-up actions. * Maintain organized filing systems (physical and digital) to ensure efficient retrieval and record-keeping. Qualifications: * Degree or diploma from an accredited post-secondary institution. Equivalent education and experience may be considered. * A minimum of three (3) years experience in a fast paced, administrative support role, preferably in a post-secondary or educational setting. * Experience / knowledge of Salesforce, Blackbaud Raiser’s Edge & Jotform would be considered an asset. * Proficiency with MS Office Suite products (Word, Excel, PowerPoint). * Proficiency with collaboration software (Zoom & Teams) * Excellent time management skills and a demonstrated ability to organize and prioritize multiple tasks and meet competing deadlines in a fast-paced environment. * Exceptional oral and written communication skills and ability to interact positively and calmly with staff, faculty, students and the general public in stressful / critical situations. * Demonstrated ability to problem solve effectively and use good judgement in all decisions. * A high level of initiative to meet the needs of the position, make recommendations for changes / service improvements with limited supervision. Compensation: Salary commensurate with experience: $55,000 - $60,000 per year. This is a full-time, permanent position. Frequent work outside of standard office hours required to meet the needs of the office. Application Information Qualified candidates are encouraged to submit their resume and cover letter by Monday, October 20, 2025. Completed applications can be submitted on Huron’s ADP Career portal [https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=53019667-5da5-4bc0-a460-1cad572c63d4&ccId=19000101_000001&source=CC2⟨=en_CA&selectedMenuKey=CareerCenter&jobId=544713]. We thank all applicants for their interest, only those selected will be contacted. Inclusivity Statement: Huron values its place in an interconnected world and desires to reflect this value, acknowledging our responsibility to strive towards a diverse and equitable employment and educational environment that recognizes the inherent worth and dignity of every person. We welcome those who have a demonstrated commitment to upholding the values of equity, diversity, and inclusion and who may contribute to the diversification of ideas. We encourage applications from all qualified individuals, especially those from members who have been historically disadvantaged and marginalized, including racialized persons/persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, and 2SLGBTQIA+ persons. As an inclusive employer, we are committed to providing a fully accessible recruitment process. For a confidential inquiry or to request accommodation support, please contact Huron HR by phone at 519-438-7224 or email at huronhr@huron.uwo.ca [huronhr@huron.uwo.ca] at any time during the recruitment process. Land Acknowledgement: We acknowledge that Huron University is located on the traditional lands of the Anishinaabek, Haudenosaunee, Lūnaapéewak, and Attawandaron peoples, on lands connected with the London Township and Sombra Treaties of 1796 and the Dish with one Spoon Covenant Wampum. This land continues to be home to diverse Indigenous peoples whom we recognize as contemporary stewards of the land and vital contributors to our society. Use of AI in screening: Applications are received through an ATS system. Currently, all applications are reviewed, and the use of AI is not used in automatically filtering out applications.

Responsibilities

The Administrative Assistant provides comprehensive administrative support to the Executive Leadership Office, ensuring smooth day-to-day operations. Key tasks include managing calendars, coordinating meetings, and handling correspondence.