About the job

We are seeking a full-time Administrative Assistant to join and support our team in London. As an Administrative Assistant, you will be ensuring the smooth operation of the business and managing general administrative activities.

Responsibilities will include operational tasks and some financial report preparation, as well as organising travel, meetings, and internal company events. The ideal candidate possesses excellent verbal and written communication skills and is capable of organising their work using tools such as Microsoft Excel. If you are an outgoing, adaptable individual we would love to meet you. Prior experience as a secretary or executive assistant, or similar, would be an advantage.

Responsibilities:Answer and route phone callsOrganise and schedule meetings and appointmentsOrder office suppliesManage the break room areaWelcome visitors, candidates and clientsSubmit and reconcile expense reports, credit card statements and generate invoicesPerform administrative tasks such as filing, scanning, copying, binding, record-keeping, etc.Organise travel for senior executives (booking flights, hotels, etc.)Coordinate office proceduresDevelop and update administrative systems to improve efficiencyTrack employee annual leave requests and candidate timesheetsOrganise internal company events to foster team spirit (Christmas party, sports events, etc.)

• Required skills:Excellent time management skills and the ability to multitask and prioritise workExcellent written and verbal communication skillsStrong organisational and planning skillsAnalytical mindsetProficiency in Microsoft OfficeAttention to detailExceptional interpersonal skillsWillingness to learnProblem-solving skillsUniversity degree preferred but not required