Administrative Assistant (Facilities) at Adapt of the Hudson Valley Inc

Middletown, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Mar, 26

Salary

20.0

Posted On

12 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Maintenance Management, Correspondence Drafting, Filing System Management, Time Record Maintenance, Vendor Communication, Meeting Scheduling, Clerical Assistance, Work Environment Safety, Event Setup, Supply Ordering, Computerized Maintenance Systems, Requisition Control, Calendar Management, Team Collaboration, Training Compliance

Industry

Non-profit Organizations

Description

Description SUMMARY Provide administrative support to the Facilities manager and Facilities Department. This is an In-Office Position. ESSENTIAL DUTIES AND RESPONSIBILITIES The maintenance and operation of the computerized maintenance work order system. Maintains work requisition and control system for agency. Draft, prepare correspondence to contractors and other departments Maintains department filing system, plan storage, key control. Maintains personnel time records and reports same to payroll. Is point of contact for department for agency and outside vendors. Schedules meetings, appointments and maintains FM and AFM calendar as needed. Assists AFM as requested in administrative/clerical needs. Maintains a safe, orderly work environment Assistants Reception department with coverage, other tasks as needed Assists other departments as needed Assists with setup and take down of agency events held as administrative office Assists with ordering department supplies/parts/ equipment when directed by AFM or FM as needed Performs other duties as requested or required Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical activity associated with clerical/administrative in-office work Completion of all mandatory training sessions and medical documents required by organization and regulatory agencies. Valid driver’s license that meets agency’s and insurance company’s standards (ongoing throughout tenure) EDUCATION and/or EXPERIENCE High School diploma. Three-years’ experience in similar setting/scope. Salary Range: $18.50 - $20.00 per hour

Responsibilities

The Administrative Assistant will provide support to the Facilities manager and maintain the computerized maintenance work order system. Responsibilities include managing correspondence, scheduling, and assisting with departmental needs.