ADMINISTRATIVE ASSISTANT at Family Service League Inc.

Brentwood, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Mar, 26

Salary

0.0

Posted On

23 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Data Entry, Record Keeping, Statistical Reporting, Technology Operation, Insurance Paperwork, Teamwork, Communication, Problem Solving, Scheduling, Clerical Functions, Multi-tasking, Positive Work Environment, Relationship Building, Flexibility, Bilingual

Industry

Mental Health Care

Description

Established in 1926, Family Service League is a social services agency transforming lives and communities through mental health, addiction, housing, and essential human services with more than 60 social service programs in over 20 locations. SCHEDULE Monday: 5:00pm-9:00pm Tuesday:5:00pm-9:00pm Wednesday:5:00pm-9:00pm Thursday:5:00pm-9:00pm Saturday:9:30am-1:30pm SUMMARY Family Service League is seeking a part-time Administrative Assistant for the Family Recovery Center (FRC) in Bay shore, NY. The Administrative Assistant will handle general administrative and clerical functions. The Administrative Assistant will be responsible for interacting with clients by phone or in-person to help navigate clinic services, scheduling appointments, and assisting with the completion of related paperwork. RESPONSIBILITIES * The Administrative Assistant will greet and interact with clients, visitors, and referral sources. * Perform electronic data entry and record keeping. * Assist supervisory staff with required statistical data collection and reporting. * The Administrative Assistant will assist with supply order. * Assist with operation of technology, including phones, computers, copiers/scanners, and fax machines. * Assist with completion of insurance paperwork, including prior authorizations for treatment. * Help maintain a positive and productive work environment. * Assist with coverage at other locations as needed. * Maintain positive working relationships with others both internally and externally to achieve goals of the organization. * The Administrative Assistant will work cooperatively and effectively with others to set goals, resolve problems and make decisions. * Work with Facility Manager to set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities. * All other duties as assigned. QUALIFICATIONS High School Diploma or equivalent required. Minimum of two years of related experience in an office setting required. Ability to multi-task, have excellent customer service skills and work as part of a team. Strong verbal and written communication skills required. Proficient computer skills, including Microsoft Office required. Bilingual in Spanish preferred. Must be able to work a flexible schedule for office coverage. PHYSICAL REQUIREMENTS This position requires sitting for long periods of time. Some light lifting may be required.

Responsibilities

The Administrative Assistant will greet and interact with clients, perform electronic data entry, assist with scheduling appointments, and help maintain a positive work environment. Additional responsibilities include assisting with insurance paperwork and supporting supervisory staff with data collection and reporting.