Administrative Assistant at Favorite Brands LLC

Houston, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Jun, 26

Salary

0.0

Posted On

17 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Clerical Duties, Accounting Payables, Receivables, Route Settlements, Office Operations, Reception, Workflow Organization, Reporting, Cash Handling, Data Analysis, Reconciliation, Invoicing, Microsoft Office, Excel, Time Management, Attention To Detail

Industry

Beverage Manufacturing

Description

Description Administration – Administrative Assistant Job Summary The Administrative Assistant performs clerical duties to assist with administrative tasks related to accounting payables/receivables, route settlements, or office operations as needed. Essential Duties and Responsibilities Supports Office Manager through reception, clerical and workflow organization duties Assist management with special projects, reporting, and other clerical tasks as assigned Provides prompt service as needed to both customers and employees Assigns and oversees administrative projects with other office personnel Prepare and process daily deposits for all payments collected by route drivers Resolves administrative issues by preparing reports and analyzing data to identify solutions Reconcile and close out route drivers’ daily transactions, ensuring all paperwork is completed accurately Identify discrepancies in route settlements and work with drivers or management to resolve them promptly Collaborate with drivers, sales representatives, and management to ensure accurate and efficient daily operations Maintains stock of office supplies Assist with end of month reports such as expenses Organize and file route settlement documentation for auditing and record-keeping purposes Assist with answering phones, directing calls, and supporting front desk operations when needed Assist with accounts receivable/payable support, including verifying invoices, tracking payments, and updating internal systems Other duties as assigned Work Authorization Must be authorized to work in the USA for any employer. L&F Distributors provides equal employment opportunities to applicants and employees without regard of race, color, religion, sex sexual orientation, gender identity, national origin, protected veteran status, or disability. Requirements Job Requirements A qualified Administrative Assistant must have at least 1 year of related experience High school diploma or equivalent required. Previous experience in cash handling, accounting support, route settlements, or administrative roles preferred. Strong attention to detail and accuracy. Proficient in Microsoft Office, particularly Excel. Excellent organizational and time management skills. Ability to work independently and meet daily deadlines.

Responsibilities

The Administrative Assistant supports the Office Manager by handling reception, clerical tasks, and organizing workflow, while also preparing and processing daily deposits for route drivers' payments. Key duties include reconciling route drivers' daily transactions, resolving settlement discrepancies, and assisting with accounts receivable/payable support.