Administrative Assistant Finance (m/w/d)

at  ETH Zrich

JOB DESCRIPTION

Your responsibilities and tasks will include

• Processing of accounts receivable of the FGCZ (ETH, UZH and industry): Entering, sending and filing of customer invoices, communication with customers and suppliers
• Pre-entry and entering of accounts payable: Communication and clarifications with suppliers and the respective Finance Department
• Managing and reviewing of expense reports for FGCZ staff
• Issuing of invoices for courses and workshops conducted by FGCZ
• Ordering of office material and management of the electronic inventory at ETH Zurich and University of Zurich using their respective databases and systems
• Entering and transferring SAP data in the internal database/system of the FGCZ as well as providing detailed figures for reports
• Following up accounting topics with different stakeholders via different channels, including phone calls, email, or Zoom
• Professional handling of all correspondence in German and English
• Team support for ad hoc tasks

PROFILE

We are looking for a team player with good organizational and communication skills. The candidate should have a completed business commercial education/diploma or Bachelor degree, preferably in economics or general business (BWL). A solid experience in accounting would be a plus. Very good knowledge of MS Office, especially Excel. Self-confident. IT savvy, as the position requires handling different databases and systems. Prioritization skills and strong attention to detail as well as the ability and motivation to handle repetitive tasks. Proactive mindset with a can-do attitude. Clear communicator in oral and written. Fluency in English and German is mandatory (at least B2 level spoken and written).
The preferred starting date is 1st of April 2025.

• Processing of accounts receivable of the FGCZ (ETH, UZH and industry): Entering, sending and filing of customer invoices, communication with customers and suppliers
• Pre-entry and entering of accounts payable: Communication and clarifications with suppliers and the respective Finance Department
• Managing and reviewing of expense reports for FGCZ staff
• Issuing of invoices for courses and workshops conducted by FGCZ
• Ordering of office material and management of the electronic inventory at ETH Zurich and University of Zurich using their respective databases and systems
• Entering and transferring SAP data in the internal database/system of the FGCZ as well as providing detailed figures for reports
• Following up accounting topics with different stakeholders via different channels, including phone calls, email, or Zoom
• Professional handling of all correspondence in German and English
• Team support for ad hoc task