Administrative Assistant at Five Star Cooperative

New Hampton, Iowa, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Oct, 26

Salary

0.0

Posted On

14 Jul, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Grain Grading, Scale Operations, Grain Accounting, Microsoft Word, Microsoft Excel, Customer Service, Recordkeeping, Billing, Inventory Management, Problem Solving, Analytical Skills, Time Management, Communication, Organization, Attention To Detail

Industry

Farming

Description

Description Job Title: Administrative Assistant Hours/Week: 40 hours per week with more hours required as needed FLSA Status: Non-Exempt Reports To: Operations Manager Job Objective: The Administrative Assistant initiates, coordinates, and executes administrative support to staff and customers at reporting location and all other Five Star Cooperative locations. This position provides exceptional customer service while supporting the daily operations of the grain department through scale operations, grain accounting, and administrative functions. This position is responsible for accurately processing inbound and outbound grain transactions, maintaining grain records, and ensuring all documentation is completed accurately and timely. Additional duties may include, but are not limited to, maintaining detailed recordkeeping related to payments, grain settlements, contracts, billing, inventory and other required reporting. The incumbent will sample and accurately grade all incoming and outgoing grain to assure accurate pricing. The Administrative Assistant will maintain a safe and clean environment. The incumbent maintains efficiency in a manner that will optimize the cooperative’s market share and savings, improve the cooperative’s efficiency, help achieve the cooperative’s mission and goals, and result in outstanding customer service. This position will maintain a positive attitude that promotes teamwork within the cooperative and always upholds a favorable image of Five Star Cooperative. Essential Tasks: Weigh, sample, and grade all incoming and outgoing grain according to specifications provided Supports seasonal harvest activities with extended-hour administrative tasks as required Strong organizational, problem solving, and analytical skills; able to manage priorities and workflow Assists with billing, contracts, recordkeeping and filing for various departments Maintains an accurate inventory of all parts and products at the location Enforce and uphold the cooperative’s credit policy Good communication with all employees and customers Strong organizational, problem solving, and analytical skills; ability to manage priorities and workflow with acute attention to detail Enforce and abide by all cooperative policies Assists with recordkeeping and filing needs Good communication with all employees and customers Perform other duties as assigned by management - the employee’s duties may change according to the changing needs of the company Requirements Education: High School Diploma required Fluent reading, writing, and speaking the English language Experience: Strong written and verbal communication skills necessary Computer skills required – Proficient in Microsoft Word and Excel Good customer service skills and approach necessary Ag background a plus Preferred Experience: Agriculture background License, Certificate or Registration: Valid driver’s license Certification to Grade Grain or ability to obtain. Basic Skills: Speaking, Writing, Reading Comprehension, Listening, Monitoring, Judgement and Decision Making, Time Management

Responsibilities

The Administrative Assistant provides administrative and operational support for the grain department, including scale operations and grain accounting. Key duties involve processing grain transactions, grading incoming and outgoing grain, and maintaining detailed records for billing and inventory.