Administrative Assistant at Florida Urology Partners LLP

Tampa, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

20 Jan, 26

Salary

0.0

Posted On

22 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Professional Communication, Prioritization, Organization, Confidentiality, Attention to Detail, Interpersonal Relationships, Microsoft Products Proficiency

Industry

Hospitals and Health Care

Description

Description Florida Urology Partners is seeking an administrative assistant to support our operations and business divisions. The Administrative Assistant provides high-level administrative support to the Chief Operating Officer (COO) and works in close coordination with the Executive Administrative Assistant to the COO. This position is responsible for facilitating daily operational and administrative functions at the Corporate Headquarters, including coordinating meeting schedules, managing vendor relationships and appointments, ordering and maintaining office supplies, overseeing courier routes and mail distribution, and other closely related functions. The Administrative Assistant also supports patient communication by triaging incoming phone calls and assists in preparing materials and logistics for meetings held at the Corporate Office. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a dynamic, fast-paced environment Principle Accountabilities: Provides administrative support to corporate officers and department directors, as needed. Maintains organized filing systems and performs copying, scanning, and document management tasks. Drafts, proofreads, and distributes emails and correspondence as directed by corporate officers. Coordinates and schedules meetings, including preparing agendas and materials as required. Creates and manages virtual meeting links to support remote collaboration. Monitors and orders office and kitchen supplies to ensure adequate inventory levels. Maintains the conference room calendar(s) and ensures meeting spaces are properly prepared. Welcomes and assists visitors in a professional and courteous manner. Sorts and distributes incoming mail, prepares outgoing mail, and organizes packages for pickup or courier delivery. Coordinates and processes overnight shipments to branch locations via courier services. Job Requirements: Education: High School Diploma/Equivalent Experience: One year administrative assistant experience or comparable experience Skills: Professional Communication: Written and Verbal Prioritization Organization Exercises Confidentiality Attention to Detail Interpersonal Relationships IT Requirements: Proficiency in all Microsoft Products, Required Adept at understanding new systems and processes such as financial ERP system, Phone Reporting tool, etc. Physical Demands: Must be able to sit for 8 hours per day. Must be able to lift 20 lbs. Working Conditions: Professional Corporate office setting. Requirements Florida Urology Partners is committed to diversity and does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Responsibilities

The Administrative Assistant provides high-level administrative support to the COO and coordinates daily operational functions at the Corporate Headquarters. Responsibilities include managing schedules, vendor relationships, and assisting with patient communication.