Administrative Assistant at FNIC

Omaha, Nebraska, United States -

Full Time

Start Date

Immediate

Expiry Date

28 May, 26

Salary

19.5

Posted On

27 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organization, Detail Orientation, Prioritization, Clerical Support, Document Management, Expense Reporting, Communication, Scheduling, Event Logistics, Confidentiality, Integrity, Microsoft Office, Outlook, Customer Service, Reliability, Dependability

Industry

Insurance

Description

Description Are you looking for? Time back in your day Flexibility that fits your life Paid time off A fun, collaborative environment Support for continued learning and career growth A company that values trust, balance, and bringing your whole self to work Are you a highly organized professional who thrives on keeping things running smoothly? Do you enjoy juggling multiple priorities, supporting teams, and ensuring no detail falls through the cracks? We’re looking for a proactive and detail-oriented Administrative Assistant to provide administrative support across multiple departments. This role is ideal for someone who takes pride in precision, enjoys collaborating with internal partners, and can confidently manage a variety of responsibilities in a dynamic environment. What’s the work like? You will… Operational & Administrative Support Serve as a central resource for administrative requests across multiple departments Provide comprehensive clerical support including processing incoming and outgoing mail, electronic document distribution, printing, copying, scanning, document preparation, and coordinating large mailings Maintain organized and up-to-date files, records, and documentation systems Complete and track monthly office expense reports Assist with special projects and additional duties as assigned Communication & Coordination Act as a primary point of contact by professionally answering and routing incoming calls through the main switchboard Schedule meetings, coordinate calendars, reserve conference rooms, and support event logistics Collaborate closely with internal partners to ensure deadlines and priorities are met Event & Team Support Assist with planning and execution of hosted events, including managing guest lists, invitations, venue preparation, and on-site event production Provide backup support to members of the Administration team as needed Occasionally support extended hours for special events Compliance & Confidentiality Handle highly sensitive and confidential information, including Protected Health Information (PHI), with discretion and integrity Maintain regular and consistent attendance and uphold workplace policies, safety standards, and security procedures Okay, so what’s in it for me? While we expect a lot from our employees at FNIC, we believe in giving just as much in return. Here’s what you can expect when you join our team: Competitive Hourly Pay: We offer competitive hourly wages based on experience, skills, and role responsibilities. Comprehensive Benefits Package: Medical, dental, and vision coverage, HSA with employer contributions, 401(k), employer-paid disability, and life insurance. Paid Time Off You Can Count On: PTO starts at 3 weeks per year, giving you time to recharge, take care of life, and truly unplug. In addition, we offer flex scheduling, allowing you to flex up to a half day each week without using PTO—so you can better manage appointments, personal needs, and work-life balance. Comfortable & Inclusive Workplace: Dress for your day and feel supported, bringing your whole self to work in a respectful, team-oriented environment. Opportunities to Learn & Grow: We offer tuition reimbursement and on-the-job learning to help you build skills and explore future career paths within FNIC. Support Beyond the Job: Mental health resources through our EAP, access to fitness options, and a fun, people-first culture with team events and engagement activities. Requirements What You Bring You have to have… High school diploma or equivalent required Two (2) to four (4) years of experience in general administrative support Associate’s degree preferred Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Outlook Comfortable using office equipment including computers, copiers, phones, and related technology We’re looking for someone who is: Exceptionally detail-oriented with strong organizational skills Skilled at managing multiple priorities without sacrificing accuracy A confident communicator with excellent verbal and written skills Service-minded with a strong customer-first approach Able to build and maintain positive working relationships across teams Reliable, dependable, and committed to maintaining high standards

Responsibilities

The Administrative Assistant will serve as a central resource providing comprehensive clerical support, managing mail, documents, and maintaining organized records across multiple departments. This role also involves acting as a primary point of contact, scheduling meetings, coordinating calendars, supporting event logistics, and handling confidential information.