Administrative Assistant for HPS at HP Law

Gurugram, haryana, India -

Full Time

Start Date

Immediate

Expiry Date

18 Jul, 26

Salary

0.0

Posted On

19 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Calendar Management, Data Entry, Travel Arrangements, Report Generation, Office Management, Accounting, Billing, Invoicing, Microsoft SharePoint, SAP Applications, Customer Data Management, Effective Communication, Results Orientation, Learning Agility, Customer Centricity

Industry

IT Services and IT Consulting

Description

Administrative Assistant for HPS Description - Job Summary • This role will support Greater Asia and Greater India market leaders and is responsible for providing extensive administrative support to both supervisory and non-supervisory employees for data entry, filing, and office supply management. The role manages complex calendars for senior management, arranges domestic and international travel, and coordinates work within and possibly outside the company. The role includes producing detailed reports and presentations, maintaining confidentiality, proactively offering solutions, and ensuring compliance with global process standards while participating in continuous improvement initiatives within the department. Responsibilities • Holds responsibility for performing general administrative support tasks involved in an organization, while assisting supervisory and non-supervisory employees. • Provides basic administrative support to a team or department, including tasks like data entry, filing, and managing office supplies. • Manages and oversees complex calendars for senior management, ensuring efficient time management and prioritizing important meetings. • Assists with both domestic and international travel arrangements for senior leadership, ensuring smooth logistics. • Coordinates work within the work unit and with other work units/departments, both internal and possibly external to the company. • Produces detailed reports, documents, and presentations as required, often involving data analysis or research. • Ensures that confidentiality is maintained at all times, upholding the company's data protection and privacy policies. • Takes initiative in anticipating needs and proactively offering solutions, demonstrating a proactive approach to administrative support. • Ensures compliance with global process standards and actively participates in continuous improvement initiatives within the department. • Provides guidance, mentoring, and training to individual contributors in lower-level roles, and contributes to their growth in the organization. Expectation is to support both India and Greater Asia markets, hence flexible enough to work in India and Singapore time zones. Education & Experience Recommended • Any Graduation • Typically has 8+ years of related work experience, preferably in senior/advanced general administrative support, office services, or a related field. Preferred Certifications NA Knowledge & Skills • Accounting • Administrative Support • Billing • Booking (Sales) • Calendar Management • Customer Data Management • Data Entry • Expense Reports • Finance • Front Office • Invoicing • Marketing • Microsoft SharePoint • Office Equipment • Office Management • Office Supply Management • Presentation Software • Purchasing • SAP Applications • Travel Arrangements Cross-Org Skills • Effective Communication • Results Orientation • Learning Agility • Digital Fluency • Customer Centricity Impact & Scope • Impacts department and leads and/or provides expertise to functional project teams and may participate in cross-functional initiatives. Complexity • Works on assignments that are complex in nature and require initiative and technical/specialized knowledge to resolve problems and/or develop recommended solutions. Disclaimer • This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management. Job - Administration Schedule - Full time Shift - No shift premium (India) Travel - Relocation - Equal Opportunity Employer (EEO) - HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s). Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. This information is provided voluntarily. The information obtained will be kept in strict confidence. For more information, review HP’s EEO Policy or read about your rights as an applicant under the law here: “Know Your Rights: Workplace Discrimination is Illegal" You want to reshape the way the world works. So do we. You’re looking for more than just a job; you’re looking to make a difference. That means creating something new. Something that matters. Something that changes how the world works for the better. A career at HP can help you build the tomorrow you want. Let’s grow together. Privacy, Terms of Use, and Accessibility Our founders believed that business exists when people work together to ‘accomplish something collectively which they could not accomplish separately.’ We uphold a zero-tolerance policy towards discrimination and treat everyone with respect. By maintaining these principles, we empower the HP team to contribute to our collective success and the future of work. Learn more about HP personal data practices at Privacy Statement, Personal Data Rights Notice (where applicable), Accessibility at HP, and Terms. You can be yourself at HP. Learn more Having trouble with this page or with applying to a role? Click here to submit a request for support.

How To Apply:

Incase you would like to apply to this job directly from the source, please click here

Responsibilities

The role provides extensive administrative support to market leaders, including complex calendar management, travel coordination, and data entry. It also involves producing detailed reports, maintaining confidentiality, and ensuring compliance with global process standards.